# APPOINTMENT OF A SERVICE PROVIDER FOR THE LICENCE RENEWAL OF THE ALREADY IMPLEMENTED MIMECAST CLOUD-HOSTED EMAIL ARCHIVING SOLUTION FOR 4,500 USER AND SHARED MAILBOXES, INCLUDING SUPPORT SERVICES, FOR THE ROAD ACCIDENT FUND (RAF), FOR A PERIOD OF FIVE (5) YEARS.

> This tender closed on 2026-07-01.

- **Reference:** RAF/2026/00041
- **Issuer:** [Road Accident Fund](https://za.bidwunder.com/tenders/issuer/road-accident-fund.md)
- **Region:** National
- **Type:** Expression of interest
- **Published:** 2026-06-23
- **Closing date:** 2026-07-01 13:00 SAST

## Summary

#### Overview
**Request for Information for the licence renewal of the Mimecast Cloud-Hosted Email Archiving Solution for 4,500 user and shared mailboxes, including support services, for the Road Accident Fund (RAF) for five years.** The RFI targets OEMs or Mimecast-accredited partners/resellers, requires registration in the National Treasury Central Supplier Database, SA-hosted SaaS deployment, POPIA/compliance, and a 5-year renewal in RAF’s Microsoft 365 environment.

#### Requirements
- OEM/Mimecast accreditation valid for the contract duration (or written reseller/partner authorization); provide documentary proof.
- Minimum two reference letters on Mimecast Cloud-Hosted Archiving engagements in the last seven years, with verifiable contact details.
- Deployment model: SaaS renewal with no new on-prem infrastructure; archiving administered via the existing cloud service.
- Hosting within South Africa and full POPIA/data-protection compliance.
- Eligibility: bid submissions via the National Treasury CSD; tax matters in order; not on restricted/tender-defaulter lists.
- Include evidence of active licences for 4,500 users/shared mailboxes and capability to support export requests.

#### How to Apply
- Submission deadline: 01 July 2026 at 11:00; no compulsory briefing session.
- Submission method: responses emailed to bacsecretariat@raf.co.za (Attention: SCM – Demand Management). (See attached RFI PDFs: “RFI - Mimecast Cloud Hosted Email Archiving Solution - Updated...pdf”)
- Documents to submit: proof of Mimecast OEM accreditation; two reference letters; confirmation of SaaS deployment capability; details on CSD/tax compliance; any required forms per the attached RFI documents.
- Enquiries: via email to bacsecretariat@raf.co.za before the submission date (reference relevant paragraphs in the RFI).
- If not attached, bid documents are provided in the attached RFI PDFs (see filenames in the documents).

## Description

APPOINTMENT OF A SERVICE PROVIDER FOR THE LICENCE RENEWAL OF THE ALREADY IMPLEMENTED MIMECAST CLOUD-HOSTED EMAIL ARCHIVING SOLUTION FOR 4,500 USER AND SHARED MAILBOXES, INCLUDING SUPPORT SERVICES, FOR THE ROAD ACCIDENT FUND (RAF), FOR A PERIOD OF FIVE (5) YEARS.

APPOINTMENT OF A SERVICE PROVIDER FOR THE LICENCE RENEWAL OF THE ALREADY IMPLEMENTED MIMECAST CLOUD-HOSTED EMAIL ARCHIVING SOLUTION FOR 4,500 USER AND SHARED MAILBOXES, INCLUDING SUPPORT SERVICES, FOR THE ROAD ACCIDENT FUND (RAF), FOR A PERIOD OF FIVE (5) YEARS.

Conditions: N/A

## Documents

- RFI - Mimecast Cloud Hosted Email Archiving Solution - Updated...pdf..pdf
- RFI - Mimecast Cloud Hosted Email Archiving Solution - Updated...pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)
- [eTenders.gov.za](https://www.etenders.gov.za)

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> Source: https://za.bidwunder.com/tenders/appointment-of-a-service-provider-for-the-licence-renewal-of-the-already-impleme-fac1bab4