# APPOINTMENT OF A SERVICE PROVIDER TO IMPLEMENT A RECORDS MANAGEMENT, ARCHIVING AND TRACKING SYSTEM FOR A PERIOD OF THREE (3) YEARS

> This tender closed on 2026-10-22.

- **Reference:** RFQ/COP/2026/10251403/50
- **Issuer:** [South African Broadcasting Corporation Limited](https://za.bidwunder.com/tenders/issuer/south-african-broadcasting-corporation-limited.md)
- **Region:** National
- **Type:** Request for quotation
- **Published:** 2026-10-09
- **Closing date:** 2026-10-22 14:00 SAST
- **Briefing:** 2026-10-15 13:00 SAST
- **Sectors:** [Administrative and support services](https://za.bidwunder.com/tenders/sector/N.md)

## Summary

#### Overview
**APPOINTMENT OF A SERVICE PROVIDER TO IMPLEMENT A RECORDS MANAGEMENT, ARCHIVING AND TRACKING SYSTEM FOR A PERIOD OF THREE (3) YEARS.** The SABC seeks a cloud-hosted SAAS records management, archiving and tracking system for three years, with data hosted in South Africa. Minimum licensing for 10 users over 3 years. Location: Auckland Park. Non-compulsory briefing on 15 Oct 2026 (Microsoft Teams); closing 22 Oct 2026. Submissions to RFQSubmissions@sabc.co.za. (RFQ document: RE-ADVERT SABC RFQ FOR RECORDS MANAGEMENTS (002).pdf)

#### Requirements
- Cloud-hosted SAAS only; data must reside in South Africa. No on-premises option.
- SABC to control user management and access; full auditability.
- System must track all archive boxes/files (origin, destination, user, date/time) with barcode integration.
- Compliance with National Archives Act, POPIA, PAIA, PFMA, National Key Points Act, and SABC policies.
- Migrate all legacy data (Document Warehouse) with no data loss; integrate with two SABC File Plans (SharePoint links).
- Licensing: indicate license type (perpetual or subscription) and support minimum 10 users for 3 years.
- Provide backup/recovery, DR/BCP procedures, training, and support/SLA.
- Mandatory documents: proof of CSD registration, TV License statement, tax clearance, BBBEE certificate, company registration, shareholder IDs, and OEM letter for distribution/support (where applicable). 
- Evaluation: technical 95 points with min 70 threshold; second phase = system demonstration; 80/20 price and specific-goals weighting; minimum standards for security (MFA) and reporting.

#### How to Apply
- Submission deadline: 22 October 2026 at 12:00; questions three days before closing. (Source: RFQ documents)
- Submission method: electronic PDF to RFQSubmissions@sabc.co.za; attach pricing separately (Annexure F – Pricing Schedule) and mark subject with RFQ number and bidder name.
- Briefing: non-mandatory briefing 15 October 2026 at 11:00 via Microsoft Teams (see RFQ document RE-ADVERT SABC RFQ FOR RECORDS MANAGEMENTS (002).pdf) for details.
- Documents to submit: Annexure A–Declaration of Interest, Annexure B–SBD 6.1, Annexure C–JV regulations, Annexure D–Past projects, Annexure E–SBD4, Annexure F–Pricing Schedule, plus all mandatory documents listed in the RFQ.
- Registrations/pre-qualifications: CSD registration, valid TV license statement, tax clearance, BBBEE certificate, company registration and director/shareholder IDs.
- If the document is not attached, obtain through the RFQ package (RFQ/COP/2026/10251403/50).

## Description

APPOINTMENT OF A SERVICE PROVIDER TO IMPLEMENT A RECORDS MANAGEMENT, ARCHIVING AND TRACKING SYSTEM FOR A PERIOD OF THREE (3) YEARS

APPOINTMENT OF A SERVICE PROVIDER TO IMPLEMENT A RECORDS MANAGEMENT, ARCHIVING AND TRACKING SYSTEM FOR A PERIOD OF THREE (3) YEARS

Conditions: N/A Briefing Venue: Microsoft teams on the tender document

## Documents

- RE-ADVERT SABC RFQ FOR RECORDS MANAGEMENTS (002).pdf..pdf
- RE-ADVERT SABC RFQ FOR RECORDS MANAGEMENTS (002).pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)
- [eTenders.gov.za](https://www.etenders.gov.za)

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> Source: https://za.bidwunder.com/tenders/appointment-of-a-service-provider-to-implement-a-records-management-archiving-an-cb2a334f