# Appointment of a service provider to Maintain/Repair and provide parts to Hybrid Mail for the mail processing machines acquired previously, which are still serviceable.

> This tender closed on 2026-09-14.

- **Reference:** RFQ 26/27/75 LM
- **Issuer:** [South African Post Office Limited](https://za.bidwunder.com/tenders/issuer/south-african-post-office-limited.md)
- **Region:** National
- **Type:** Request for quotation
- **Published:** 2026-09-08
- **Closing date:** 2026-09-14 13:00 SAST

## Summary

#### Overview
**RFQ to maintain/repair and supply parts for Hybrid Mail mail processing equipment (inserters/one-step mailers) at Cape Mail and Witspos Mail Centres in Cape Town.** Bidders should have experience in servicing mail processing machinery, supplying spare parts, and delivering service at multiple South African sites.

The pricing scope (Annexure F1) covers monthly/annual maintenance, after-hours call-outs, consumables (cleaning liquids, glue), delivery fees, and parts as applicable to specified equipment.

Document: Annexure F1-Pricing Schedule Inserters and One Step Mailers_LM.pdf

#### Requirements
- Pricing must exclude VAT and include all labour, equipment, materials, and consumables as described.
- Pricing to cover these machines (examples from the schedule): Wits MB CAS 38 (two units), Tshwane MB CAS 38, CT MB CAS 38, Flow Master 55559, Kern 2500 (specific serials listed).
- Include: Maintenance (per month/year), After Hours Call Out fee (4x/month estimate), Cleaning Liquid, Glue, Delivery Fee for Cape Town, and Parts/Spares not covered under maintenance.
- Deliver a complete pricing schedule with totals (excl. VAT) and a signed confirmation of accuracy (as per Annexure F1).
- Ensure all pricing aligns with the “Pricing Schedule/Bill of Quantities” structure shown in Annexure F1.

#### How to Apply
- Submission deadline: 14 September 2026 at 11:00 (Special Conditions).
- Submission method: not specified in the provided documents; consult the RFQ portal or issuer for method.
- Documents to submit: Complete Annexure F1-Pricing Schedule Inserters and One Step Mailers_LM.pdf (pricing for all listed machines) and sign the declaration.
- Pre-qualifications: Not explicitly listed in the provided documents.
- Briefing: Not indicated.
- Where to obtain bid documents: Document provided as Annexure F1; refer to the RFQ on the tender portal for any additional files. (Annexure F1.pdf)

## Description

Appointment of a service provider to Maintain/Repair and provide parts to Hybrid Mail for the mail processing machines acquired previously, which are still serviceable.

Appointment of a service provider to Maintain/Repair and provide parts to Hybrid Mail for the mail processing machines acquired previously, which are still serviceable.

Delivery Location: Cape Mail and Witspos Mail Centres - Cape Town,Witspos - Cape Town,Witspos - 2000 Special Conditions: The closing date for the RFQ is the 14th of September 2026 @ 11:00am

## Documents

- Annexure F1-Pricing Schedule Inserters and One Step Mailers\_LM.pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)

More open tenders: https://za.bidwunder.com/tenders.md

---

> Source: https://za.bidwunder.com/tenders/appointment-of-a-service-provider-to-maintain-repair-and-provide-parts-to-hybrid-a24c2b17