# Appointment of a Service Provider to Provide a New Integrated Video Conferencing and Audio-Visual Solution for SAPS UBUNYE Auditorium

- **Reference:** RFB 3301/ 2026 - (ERP No 530015)
- **Issuer:** [State Information Technology Agency](https://za.bidwunder.com/tenders/issuer/state-information-technology-agency.md)
- **Region:** Gauteng
- **Type:** Open tender
- **Published:** 2026-10-27
- **Closing date:** 2026-11-19 13:00 SAST
- **Briefing:** 2026-11-05 12:00 SAST (compulsory)
- **Sectors:** [Computer and electronic products](https://za.bidwunder.com/tenders/sector/C26.md), [Electrical equipment](https://za.bidwunder.com/tenders/sector/C27.md), [Machinery](https://za.bidwunder.com/tenders/sector/C28.md)

## Summary

#### Overview
**Appointment of a service provider to supply and install a new integrated video conferencing and audiovisual solution for SAPS Ubunye Auditorium, including deployment, testing, training and decommissioning of the current system.** The contract covers AV/VC hardware and software, installation, network integration, control system, maintenance/training, and decommissioning at SAPS Ubunye Auditorium, Parktown, Gauteng. Bidders should have AV integration/VC expertise, and be an OEM/OSM or an accredited partner/distributor for the proposed solution. Briefing is mandatory and bidders must be registered on the CSD and comply with SARS tax requirements.

#### Requirements
- The bidder must be an Original Equipment Manufacturer (OEM)/Original Software Manufacturer (OSM), or an accredited Partner/Reseller/Distributor of the proposed VC/AV solution, with proof dated within 12 months. (Annex A requirement in Final Bid Spec)
- Demonstrate experience installing, maintaining and supporting at least two VC/AV projects in the last five years; provide referees on company letterhead with scope and dates.
- Accept all Special Conditions of Contract and General Conditions; sign the Declaration of Compliance and Acceptance.
- Tax compliance: SARS PIN/CSD registration; provide TCS where applicable; ensure no disqualifying conflicts.
- Attend the compulsory briefing (05 November 2026, 10:00) and be registered on the National Treasury’s CSD; submit all SBD returnables as specified. (See documents: Final Bid Spec.docx, SBD forms in the Standard Bidding Document)

#### How to Apply
- Intermediate deadlines: Questions by 06 November 2026; Mandatory briefing 05 November 2026 at 10:00; Closing 19 November 2026 at 11:00 SA time. (RFB 3301-2026 - Invitation Letter)
- Submission method: via the SITA Supplier Oracle ERP portal; no manual submissions. (RFB 3301-2026 - Standard Bidding Document)
- Documents to submit: Official forms (SBD 1, SBD 4, SBD 6.1), tax compliance, returnables (Administrative, Mandatory, Evaluation), and pricing separately. Pricing must be in the Final Price response.xlsx. (RFB 3301-2026 - Final Price response.xlsx)
- Pre-qualifications: CSD registration; SARS TCS; B-BBEE status (certificate or sworn affidavit); confirm if consortium/joint venture/subcontracting. (RFB 3301-2026 - Standard Bidding Document)
- Briefing details: Compulsory site visit at 16 Empire Rd, Parktown (05 November 2026, 10:00). (RFB 3301-2026 - Standard Bidding Document)
- Where to obtain bid documents: SITA ERP portal; documents referenced in the attached standards and final bid specification. (RFB 3301-2026 - Standard Bidding Document)

## Description

Appointment of a Service Provider to Provide a New Integrated Video Conferencing and Audio-Visual Solution for SAPS UBUNYE Auditorium

## Documents

- RFB 3301-2026 - Standard Bidding Document for RFB 3301 2026.docx..docx
- RFB 3301-2026 - Final Bid Spec.docx..docx
- RFB 3301-2026 Invitation Letter.pdf..pdf
- RFB 3301-2026 - Fraud awareness\_notice to all bidders\_June 2026 Signed.pdf..pdf
- RFB 3301-2026 - Final Price response.xlsx..xlsx
- RFB 3301-2026 - Final Bid Spec.docx
- RFB 3301-2026 - Standard Bidding Document for RFB 3301 2026.docx
- RFB 3301-2026 - Fraud awareness\_notice to all bidders\_June 2026 Signed.pdf
- RFB 3301-2026 Invitation Letter.pdf
- RFB 3301-2026 - Final Price response.xlsx

Documents download with a free BidWunder account.

## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)
- [eTenders.gov.za](https://www.etenders.gov.za)

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> Source: https://za.bidwunder.com/tenders/appointment-of-a-service-provider-to-provide-a-new-integrated-video-conferencing-5f162f25