# Appointment of a service provider to provide M-Files Upgrade and Support Subscription Renewal for (12) twelve months

- **Reference:** RFP/CMS/ITT/03102026
- **Issuer:** [Council for Medical Schemes](https://za.bidwunder.com/tenders/issuer/council-for-medical-schemes.md)
- **Region:** Gauteng
- **Type:** Request for quotation
- **Published:** 2026-10-22
- **Closing date:** 2026-10-30 02:00 SAST
- **Sectors:** [IT services](https://za.bidwunder.com/tenders/sector/J62.md)

## Summary

#### Overview
**Appointment of a service provider to upgrade and renew M-Files licenses and provide 12 months of upgrade and support.** The procurement covers renewal of M-Files Named Licenses (41) and Concurrent Licenses (8) for twelve months (RFQ doc). Bidders should be IT/software providers with M-Files reseller status and experience in license renewals; submission by 30 October 2026 via electronic submission to rfqit@medicalschemes.co.za; 90-day validity. (RFQ-Appointment of a service provider to provide M-Files Upgrade and Support Subscription Renewal for (12) twelve months.pdf)

#### Requirements
- Valid M-Files reseller certificate or official authorization letter (RFQ-Appointment...pdf)
- Tax compliance: SARS PIN; submission of tax status proof or TCS; if applicable, CSD number (RFQ-Appointment...pdf)
- Central Supplier Database (CSD) registration and inclusion of CSD number in bid (RFQ-Appointment...pdf)
- Submission of mandatory SBD forms: SBD1, SBD4, SBD6.1 (RFQ-Appointment...pdf)
- B-BBEE: valid certificate or sworn affidavit; attach HDI/ownership proof as required for points (RFQ-Appointment...pdf)
- Compliance with PPPFA/evaluation framework and related tender conditions (RFQ-Appointment...pdf)
- Tax/compliance verification and potential extension of closing date are at CMS discretion (RFQ-Appointment...pdf)

#### How to Apply
- Submission deadline: 30 Oct 2026, 23:59 (Closing time) (RFQ-Appointment...pdf)
- Submission method: Electronic submission via email to rfqit@medicalschemes.co.za (RFQ-Appointment...pdf)
- Documents to complete/submit: SBD1, SBD4, SBD6.1; SARS PIN; CSD report; B-BBEE certificate or sworn affidavit; HDI/ownership documentation; proof of authority to sign; etc. (RFQ-Appointment...pdf)
- Registrations/pre-qualifications: SARS tax-compliance; CSD registration; valid M-Files reseller certificate; CMS may require documentation for preferences (SBD6.1 annexure) (RFQ-Appointment...pdf)
- Briefing session: Not specified in the RFQ text (no mandatory briefing noted in attached docs)
- Where to obtain bid documents: Bid responses and documents to be submitted to the stated email; bid document kit includes SBDs and declaration annexures (RFQ-Appointment...pdf)

## Description

Appointment of a service provider to provide M-Files Upgrade and Support Subscription Renewal for (12) twelve months

## Documents

- RFQ-Appointment of a service provider to provide M-Files Upgrade and Support Subscription Renewal for (12) twelve months.pdf..pdf
- RFQ-Appointment of a service provider to provide M-Files Upgrade and Support Subscription Renewal for (12) twelve months.pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)
- [eTenders.gov.za](https://www.etenders.gov.za)

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> Source: https://za.bidwunder.com/tenders/appointment-of-a-service-provider-to-provide-m-files-upgrade-and-support-subscri-68550d7c