# Appointment of a suitably qualified service provider for Servicing and Maintenance of Standby Generators at the South African Astronomical Observatory in the Western Cape and Northern Cape for a period of 36 months.

> This tender closed on 2026-09-15.

- **Reference:** NRF/SAAO/RFQ/ 119203
- **Issuer:** [National Research Foundation](https://za.bidwunder.com/tenders/issuer/national-research-foundation.md)
- **Region:** Western Cape
- **Type:** Request for quotation
- **Published:** 2026-08-31
- **Closing date:** 2026-09-15 18:00 SAST
- **Sectors:** [Specialised construction](https://za.bidwunder.com/tenders/sector/F43.md)

## Summary

#### Overview
**RFQ to appoint an accredited electro-mechanical service provider for inspection, servicing, maintenance and repair of four standby generators at the South African Astronomical Observatory (SAAO) Western Cape and Northern Cape sites for 36 months.** The two sites are Cape Town (Observatory, 1 Observatory Road) and Sutherland. Submission is via email to scm@saao.ac.za; 80/20 preference system; valid for 60 days. Briefing address listed in metadata: 1 Observatory Road, Observatory, Cape Town 7925. (Revised RFQ119203 - Appointment of a suitably qualified service provider for Servicing and Maintenance of Standby Generators,.pdf)

#### Requirements
- OEM parts only; no aftermarket/refurbished parts. (Revised RFQ119203)
- 24/7 generator maintenance and emergency support; on-site responses per SLA. (RFQ scope)
- Provide all labour, test equipment, tools, replacement parts, supervision and technical expertise. (RFQ)
- Third-party quotations permitted for sourced materials; provide proof. (RFQ)
- Detailed quotation prior to maintenance; PO required to proceed; variations must be agreed. (RFQ)
- Job cards with date, times, site, work, parts, mileage, technician details, next service date, photos. (RFQ)
- Planning, safety, and compliance: pre-job risk assessment, OHSA, PPE, LOTO, safe disposal. (RFQ)
- Scope includes inspection, software updates, ATS testing, load testing, DSE firmware, and reporting. (RFQ)
- Generator specs: 250–550 kVA CAPE TOWN; 550 kVA SUTHERLAND; OEM components; ATS checks. (RFQ)
- Performance penalties for missed maintenance, emergency response delays, and non-submission of reports. (RFQ)
- QA, with calibrated equipment and qualified staff; acceptance criteria include startups, no leaks, proper ATS, and complete records. (RFQ)
- Qualifications: CIDB 2 EB or 2 ME; Red Seal trades (electrician, diesel mechanic, millwright); COIDA; health & safety file; 3+ reference letters. (RFQ)
- Insurance: public liability minimum R2,000,000. (RFQ)
- Evaluation: Phase 1 admin compliance; Phase 2 specifications; Phase 3 80/20 (price 80, BBBEE 20). (RFQ)

#### How to Apply
- Deadline: 15 September 2026 at 16:00. (Metadata)
- Submit to: scm@saao.ac.za. (RFQ)
- Documents to submit: Signed SBD 1, SBD 3.1 (pricing schedule), SBD 4, SBD 6.1; current BBBEE status (or sworn affidavit); CIDB 2 EB/2 ME; Company profile; Health & Safety file; COIDA certificate; a minimum of three written reference letters; Red Seal certificates; Public liability insurance; CSD registration. (RFQ)
- Delivery locations: SAAO Cape Town and Sutherland sites (as per RFQ). (RFQ)
- Briefing: address in metadata (1 Observatory Road, Observatory, Cape Town 7925). No explicit mandatory briefing details in RFQ. (Metadata, RFQ)
- Pricing: firm prices; 60-day valid offer; separate pricing per delivery point if needed. (RFQ)
- Documents attached: Revised RFQ119203 (RFQ content and schedules) and related supplier disclosure forms (SBD 4, SBD 6.1). (RFQ)

## Description

Appointment of a suitably qualified service provider for Servicing and Maintenance of Standby Generators at the South African Astronomical Observatory in the Western Cape and Northern Cape for a period of 36 months.

Appointment of a suitably qualified service provider for Servicing and Maintenance of Standby Generators at the South African Astronomical Observatory in the Western Cape and Northern Cape for a period of 36 months.

Conditions: N/A

## Documents

- Revised RFQ119203 - Appointment of a suitably qualified service provider for Servicing and Maintenance of Standby Generators,.pdf..pdf
- Revised RFQ119203 - Appointment of a suitably qualified service provider for Servicing and Maintenance of Standby Generators,.pdf

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## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)
- [eTenders.gov.za](https://www.etenders.gov.za)

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