# Appointment of a travel management agency to assist the South African Weather Service with travel management services for the period of 36 months.

> This tender closed on 2026-09-16.

- **Reference:** Bid SAWS-456/26
- **Issuer:** [South African Weather Service](https://za.bidwunder.com/tenders/issuer/south-african-weather-service.md)
- **Region:** Gauteng
- **Type:** Open tender
- **Published:** 2026-08-25
- **Closing date:** 2026-09-16 13:00 SAST
- **Briefing:** 2026-09-01 12:00 SAST
- **Sectors:** [Travel agency and tour services](https://za.bidwunder.com/tenders/sector/N79.md)

## Summary

#### Overview
**Appointment of Travel Management Company to provide travel management services to the South African Weather Service (SAWS) for a 36-month period.** Bidders with government/travel management experience, strong online booking capabilities, and compliance credentials are encouraged to bid.

#### Requirements
- Demonstrated travel management experience with a company profile showing years in the sector.
- References from existing or recent clients (within 5 years) with 6,000+ annual transactions and 400+ employees.
- Evidence of an Online Travel Booking System in use for at least 5 years (customer testimonials/letters).
- Capable after-hours and emergency travel support (24/7/365) with documented SOPs.
- Ability to consolidate all travel invoices, provide a transition plan, and minimize service interruptions.
- Compliance: tax compliance (SARS), registration on the Central Supplier Database (CSD); each party in a consortium must be CSD-registered.
- POPIA/privacy consent and data processing for supplier information; confidentiality obligations.
- Fraud/fronting safeguards and adherence to GCC; ability to submit required bid documentation and participate in gate-by-gate evaluations.

#### How to Apply
- Submission deadline: 16 September 2026 at 11:00, electronically via the National Treasury eTender platform (etenders.gov.za) (Annexure A).
- Submission method: online via eTender; ensure all documents issued with the bid are submitted; late bids will be rejected.
- Documents to submit: Annexure A (Invitation to Bid) with supporting Annexures A1–A4, GCC (Annexure B), Bidder’s Disclosure (Annexure C), Preference Points Form (Annexure D), POPIA (Annexure E), and the Pricing Schedule (Annexure A3).
- Pre-qualification/registrations: Tax compliance (SARS) and CSD registration; each party in any JV/consortium must be CSD-registered.
- Briefing session: Non-compulsory on 01 September 2026 at 10:00 via Microsoft Teams (Meeting ID: 341 003 408 296 800; Passcode: cr2Vt9Zk) (Annexure A).
- Presentations: Gate 1 evaluation includes a demonstration of the Online Booking System and Data Management/Reporting (Section 12) (Annexure A).
- Documents to obtain: available on the etender platform (see Annexure A).

## Description

Appointment of a travel management agency to assist the South African Weather Service with travel management services for the period of 36 months.

Appointment of a travel management agency to assist the South African Weather Service with travel management services for the period of 36 months.

Conditions: N/A Briefing Venue: Microsoft Teams meeting Meeting ID: 341 003 408 296 800 Passcode: cr2Vt9Zk

## Documents

- Annexure C Bidder's Disclosure.pdf..pdf
- Annexure B General Conditions of Contract GCC.pdf..pdf
- Annexure D 80 20 Preference Point Claim Form.pdf..pdf
- Annexure A Invitation to Bid.pdf..pdf
- Annexure A4 Draft Service Level Indicators.pdf..pdf
- Annexure A1 ToR for Travel Management Services.pdf..pdf
- Annexure A2 Technical Scorecard and Compliance Checklist.pdf..pdf
- Annexure E POPIA Supplier Notice and Consent Form.pdf..pdf
- Annexure A3 Pricing Schedule.xlsx..xlsx

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/appointment-of-a-travel-management-agency-to-assist-the-south-african-weather-se-6dc35146