# APPOINTMENT OF AN EVENTS COORDINATOR FOR THE HOSTING OF THE UMZIMKHULU HORSE RACING AND FASHION SHOW ( TOURISM FESTIVAL) (24 MONTHS CONTRACT)

> This tender closed on 2026-08-21.

- **Reference:** ULM-PNLG 003/27
- **Issuer:** [Umzimkhulu Local Municipality](https://za.bidwunder.com/tenders/issuer/umzimkhulu-local-municipality.md)
- **Region:** KwaZulu-Natal
- **Type:** Open tender
- **Published:** 2026-07-30
- **Closing date:** 2026-08-21 14:00 SAST
- **Briefing:** 2026-08-06 13:00 SAST (compulsory)

## Summary

#### Overview
**Procurement of an events coordinator to oversee the Umzimkhulu Horse Racing and Fashion Show Tourism Festival under a 24-month contract.** This invitation seeks reputable and experienced event management service providers to coordinate a multi-activity festival, with emphasis on horse racing and fashion show elements, across the contract period.

#### Requirements
- Central Suppliers Database (CSD) registration with proof of registration.
- Completed MBD forms: MBD4, MBD8, MBD6.1 and MBD9.
- Municipal rates and services certificate/billing for the company and for directors/owners, confirming no >90 days arrears.
- Valid lease agreement if office space is leased; valid lease for director’s accommodation if relevant.
- Affidavit if municipal accounts are under relatives (e.g., parents, siblings, grandparents).
- Copy of marriage certificate if municipal account is under spouse.
- Certificate of Authority to sign all tender-related documents (on company letterhead, signed by an authorized director).
- Bank facility evidence (to support sponsorship and financial capability) and any required bank confirmation/guarantee.
- Evidence of ability to secure sponsorship (previous sponsorship letters or confirmations).
- Detailed implementation methodology including Marketing/Communication strategy, Budget breakdown, Logistics plan, Risk management plan; demonstrate use of local suppliers/labour and involvement of local artists.

(From attached document: 30-07-2026 Tender Advert, pages 1–4)

#### How to Apply
- Tender documents are available on the municipality’s website and from the cashier at 169 Main Street, uMzimkhulu. Fee: R250 per document or bank-guaranteed cheque payable to uMzimkhulu Municipality. (see attached document)
- Briefing: compulsory on 06/08/2026 at 11:00, Makhosini Building Boardroom, 247 Mzimkhulu Mlonyana Street. Briefing is mandatory. (see attached document)
- Closing and submission: deposits of tenders in the uMzimkhulu tender box at 169 Main Street by 12:00 on 21/08/2026. Late or non-submissions will not be accepted. Tenders must be on the municipality’s tender documents. (see attached document)
- Submission method and documents: submit the required forms and documents listed above; ensure the correct, signed documents on company letterhead; submission address is the tender box in reception. (see attached document)
- Price validity: 180 days. (see attached document)
- Contacts for queries: Ms. Z. Mkhize (mkhizez@umzimkhululm.gov.za), SCM inquiries: Mr. S. Ndawonde (ndawondes@umzimkhululm.gov.za). (see metadata and attached document)

## Description

APPOINTMENT OF AN EVENTS COORDINATOR FOR THE HOSTING OF THE UMZIMKHULU HORSE RACING AND FASHION SHOW ( TOURISM FESTIVAL) (24 MONTHS CONTRACT)

APPOINTMENT OF AN EVENTS COORDINATOR FOR THE HOSTING OF THE UMZIMKHULU HORSE RACING AND FASHION SHOW ( TOURISM FESTIVAL) (24 MONTHS CONTRACT)

Conditions: Tender documents will be available on the municipal website (www.umzimkhululm.gov.za) and will also be available from the cashier at 169 Main Street, uMzimkhulu, 3297 upon the non-refundable payment of R 250 per document or a bank guaranteed cheque made out to uMzimkhulu Municipality during working hours between 09:30am and 16:00pm from the 04th of August 2026; cut-off time for buying documents is the 06th of August 2026, 15 minutes before the briefing time.

Compulsory briefing meeting is scheduled to take place at uMzimkhulu Municipality Makhosini Building Boardroom,247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297.

Briefing Venue: uMzimkhulu Municipality Makhosini Building Boardroom,247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297.

## Documents

- 30-07-2026 TENDER ADVERT -APPOINTMENT OF AN EVENTS COORDINATOR FOR THE HOSTING OF THE UMZIMKHULU HORSE RACING AND FASHION SHOW ( TOURISM FESTIVAL) (24.pdf..pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

---

> Source: https://za.bidwunder.com/tenders/appointment-of-an-events-coordinator-for-the-hosting-of-the-umzimkhulu-horse-rac-66b2cb8b