# Event Management Firm for the Coordination and Execution of RD's Visit

> This tender closed on 2026-06-29.

- **Reference:** UNDP-NGA-01458
- **Issuer:** [UNDP-NGA - NIGERIA](https://za.bidwunder.com/tenders/issuer/undp-nga-nigeria.md)
- **Type:** RFP - Request for proposal
- **Published:** 2026-06-28
- **Closing date:** 2026-06-29 13:00 WAT
- **Sectors:** [Other professional services](https://za.bidwunder.com/tenders/sector/M74.md), [Other personal services](https://za.bidwunder.com/tenders/sector/S96.md)

## Summary

#### Overview
**Procurement of an Event Management Firm to coordinate and execute UNDP Nigeria visits (media launch, high-level dinner, and diplomatic breakfast) for the Africa Mini-Grid Programme.** Bidders should have proven end-to-end event management capabilities, including branding aligned with UNDP visibility guidelines, AV production, catering, guest management, and protocol, with the ability to operate in Abuja and manage events for up to 100 participants.

#### Requirements
- Proven experience delivering UN/NGO high-profile events
- Branding concept development aligned with UNDP visibility guidelines and production of branding materials
- AV production: sound system, wireless mics, lighting, on-site technical support
- Catering for 100 participants (finger foods, refreshments) with service personnel
- On-site event management team, ushers, registration, guest management, and protocol support
- Venue setup and decor for three events (tents/venue, VIP chairs, dining table, decor, ambient lighting, air-conditioning)
- Coordination across events with adherence to UNDP guidelines

#### How to Apply
- Deadline: 29 June 2026 12:00
- Submission via email to procurement.ng@undp.org
- Bid documents and details available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01458

## Description

Event Management Firm for the Coordination and Execution of RD's Visit

Scope of Work The Event Management Firm shall provide the following services: A. Media Launch of 23 Mini-Grids in Nigeria under the Africa Mini-Grid Programme (AMP) Date: 2 July 2026 Venue: UN House Auditorium, Abuja Expected Attendance: 100 Participants Scope of Services: Event Design and Branding · Develop event branding concept aligned with UNDP visibility guidelines. · Design and install: i. Event branding materials Audio-Visual Production · Professional sound system · Wireless microphones · Event lighting · Technical support throughout the event Catering · Provision of high-quality finger foods and refreshments for 100 participants · Service personnel and catering setup Event Management · Event coordination team · Ushers and registration personnel · Guest management and protocol support B. High-Level Welcome Dinner Date: 29 June 2026 Venue: Residence of the Resident Representative Expected Attendance: 20 High-Level Guests Scope of Services: Venue Setup · Outdoor covered luxury tent · Ambient decorative lighting · Installation and dismantling Furniture · Twenty (20) VVIP chairs · One (1) VVIP dining table for 20 guests · Cocktail tables Décor · Premium tablecloths · Floral centerpieces · Bouquets · Decorative potted plants · Ambient décor Comfort and Ambience · Air-conditioning units · Lighting and electrical setup Event Management · Event host coordination · Guest reception and protocol support C. Breakfast Meeting with Diplomatic Corps Date: 1 July 2026 Venue: Transcorp Hilton Abuja Scope of Services: Room Decoration and Setup · High-level diplomatic meeting décor · Floral arrangements · Table settings · Registration and welcome area setup · Branding elements in line with UNDP guidelines Even...

Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01458

## Published on

- [UNDP Procurement Notices](https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=47034)

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> Source: https://za.bidwunder.com/tenders/event-management-firm-for-the-coordination-and-execution-of-rd-s-visit-aaf82869