# FREE STATE STAKEHOLDERS’ ENGAGEMENT

> This tender closed on 2026-09-30.

- **Reference:** RFQ/MAR/26/27/194
- **Issuer:** [Manufacturing, Engineering and Related Services SETA (merSETA)](https://za.bidwunder.com/tenders/issuer/manufacturing-engineering-and-related-services-seta-merseta.md)
- **Region:** Free State
- **Type:** Request for quotation
- **Published:** 2026-09-23
- **Closing date:** 2026-09-30 14:00 SAST
- **Briefing:** 2026-09-25 13:00 SAST
- **Sectors:** [Professional, scientific, technical](https://za.bidwunder.com/tenders/sector/M.md)

## Summary

#### Overview
**merSETA seeks a service provider to plan, produce and manage a two-day Free State Stakeholders’ Engagement session (hybrid) including live streaming, AV, and audience engagement.** Target bidders are capable event producers with hybrid/virtual conferencing, AV engineering, streaming, and stakeholder engagement experience, able to supply a detailed plan, CVs for key roles, and reference projects. The event is scheduled for 12–13 October 2026; venue in Free State to be confirmed. (RFQ-Free state Stakeholder Engagement.pdf)

#### Requirements
- Detailed project plan with CVs for key roles: Technical Director, Streaming Operator, Audio Engineer, Camera Operators (x3) with assistant, Vision Mixer, Technical Assistant.
- Company profile, equipment inventory, and references to at least three similar hybrid events.
- Enhanced content engagement: interactive platform (polls, Q&A), two-way communication, and relevant software; provide raw footage and transcripts after each event.
- Contingency plan for technical/power/network issues; stable online connectivity (minimum 50 Mbps upload/download).
- Full equipment list with model names; deliver PA, live streaming, LED/video screens, stage setup as specified.
- Dry-run completion by 22:30 the day before; setup by 19:00.
- Compliance with procurement rules: complete SBD forms (SBD 4, SBD 6.1, SBD 7.1), tax/CSD/VAT compliance, and BBBEE where applicable.
- merSETA may appoint multiple suppliers or require an SLA/Contract (SBD 7.1/7.2).

#### How to Apply
- Submission deadline: 30 September 2026, 12:00. Late submissions will not be considered. (RFQ-Free state Stakeholder Engagement.pdf)
- Submission method: by email to quotations@merseta.org.za with RFQ/MAR/26/27/194 as the subject. Include the required documents.
- Required documents: SBD 4, SBD 6.1, SBD 7.1, Pricing Schedule, CSD supplier number, BBBEE certificate, tax clearance, and any other mandatory forms. Use the official merSETA quotation form; add extra pricing breakdown on company letterhead if needed.
- Registrations/pre-qualifications: CSD number; tax compliance; BBBEE as applicable.
- Briefing session: Non-compulsory on 25 September 2026, 11:00 online (Teams link provided in the RFQ). (RFQ-Free state Stakeholder Engagement.pdf)
- Enquiries: SCM – Thokozani Dlamini (TDlamini@merseta.org.za); Technical – Mbofholowo Maphidzhe (MMaphidzhe@merseta.org.za).
- Bid documents: The RFQ is attached to the notice; otherwise, obtain via merSETA channels. Include RFQ number and description on all submissions.

## Description

FREE STATE STAKEHOLDERS’ ENGAGEMENT

FREE STATE STAKEHOLDERS’ ENGAGEMENT

Delivery Location: 8 Hillside Road,Metropolitan park Block C,Parktown,johannesburg - parktown - Johannesburg - 2193 Briefing Venue: https://teams.microsoft.com/meet/384096742991397?p=rbMacwVcJmVxQOnItI

## Documents

- RFQ-Free state Stakeholder Engagement.pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)

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> Source: https://za.bidwunder.com/tenders/free-state-stakeholders-engagement-73a7c222