# Implementation and Support of the Meeting Management Tool

- **Reference:** RFP2026/33
- **Issuer:** [Sasria SOC Ltd](https://za.bidwunder.com/tenders/issuer/sasria-soc-ltd.md)
- **Region:** Gauteng
- **Type:** Open tender
- **Published:** 2026-10-19
- **Closing date:** 2026-11-11 14:00 SAST
- **Sectors:** [Telecommunications](https://za.bidwunder.com/tenders/sector/J61.md)

## Summary

#### Overview
**This tender seeks the implementation and ongoing support of the Meeting Management Tool for Sasria SOC Ltd to replace BoardPAC and manage Board/EXCO/Committee packs, under a 36-month contract with an option to extend 24 months.** Bidders should have proven SA-based delivery of enterprise meeting-management solutions, with MS 365/Entra ID integration, cloud deployment, data migration, robust audit trails, encryption, and POPIA/compliance capabilities. Proposals must include migration, service levels, and an exit/transition plan. Submissions are via Sasria’s Online Tender Portal (RFP.2026.33) by 11 November 2026, 12:00, with a 150-day validity.

#### Requirements
- Proof of tax compliance (CSD) and valid B-BBEE certificate or sworn affidavit (or QSE/EME equivalents).  
- OEM accreditation letter confirming ownership or SA-based authorized reseller of the proposed Meeting Management Tool.  
- Completion and submission of required bid documents (SBD 1, SBD 4, SBD 6.1) plus Annexures A–D; confidentiality NDA (Annexure A) included.  
- Demonstrated end-to-end capability: design, migration, MS 365/SharePoint/Entra ID integration, SSO, cloud deployment, security, auditability, retention, and exit provisions.  
- Minimum three client reference letters for similar implementations (within 5 years).  
- Transformation goals: partnerships with black-owned entities (51%+) or subcontracting arrangements; consolidated B-BBEE scorecard where applicable.  
- Data security and privacy: POPIA compliance, encryption, audit logs, DR/BCP, and explicit data exit provisions.

#### How to Apply
- Submission deadline: 11 November 2026 at 12:00 via Sasria Online Tender Portal (RFP).  
- Registration: Register on the Online Tender Portal before closing; queries to Procurement@sasria.co.za.  
- Documents to submit: Part 5 (Technical Proposal) and Part 4 (Financial Proposal) plus Schedule 1–4, Annexures A–D, SBD 1/4/6.1; CSD/B-BBEE documents; shareholder information.  
- OEM accreditation: Include SA-based OEM accreditation letter (Phase 1).  
- Portal specifics: electronic submissions only; max 4MB per file and 30MB per schedule; all four Schedules must be completed.  
- Queries: last enquiry date 04 Nov 2026; responses by 06 Nov 2026 (via portal).  
- Notes: the bid validity is 150 days; start after contract signing; implementation targeted within 1–2 months, Go-live by month 3. Briefing details are not specified in the excerpt; use the portal for updates (RFP PDF).

## Description

Implementation and Support of the Meeting Management Tool

Implementation and Support of the Meeting Management Tool

Conditions: N/A

## Documents

- RFP.2026.33-Implementation and Support of the Meeting Management Tool.pdf..pdf
- RFP.2026.33-Implementation and Support of the Meeting Management Tool.pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)
- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)

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> Source: https://za.bidwunder.com/tenders/implementation-and-support-of-the-meeting-management-tool-2042cec7