# Institutional Repository Services

> This tender closed on 2026-10-02.

- **Reference:** SAMRC RFI 26/02
- **Issuer:** [Medical Research Council of South Africa](https://za.bidwunder.com/tenders/issuer/medical-research-council-of-south-africa.md)
- **Region:** Western Cape
- **Type:** Expression of interest
- **Published:** 2026-09-17
- **Closing date:** 2026-10-02 13:00 SAST

## Summary

#### Overview
**The SAMRC seeks information on Institutional Repository (IR) platforms and related services to support Open Access, metadata interoperability, digital preservation, and research visibility.** This RFI invites IR vendors and service providers to share capabilities, deployment options, licensing, pricing models and best practices to inform future procurement. Respondents should have a South African presence or arrangements for SA support, and provide references for similar installations.

#### Requirements
- Company information, SA presence, local support capability, and references for similar installations.
- Manufacturer authorization or distribution rights to supply and support the proposed platform (where applicable).
- Complete Respondent Information Schedule (Part A and Part B) with authorised representative details and evidence of rights (see RFI document).
- Details of relevant experience (past five years) with reference contacts.
- Detailed repository platform information: platform name, vendor, version; deployment model; licensing; architecture; upgrade approach; timelines; hosting options; data portability.
- Functional coverage: Dublin Core, OAI-PMH, metadata configuration, submission workflows, RBAC, full-text search, Open Access support, digital preservation, APIs, analytics, onboarding, and branding capabilities (identify gaps and costs where applicable).
- Technical requirements: infrastructure, security, integrations (e.g., ORCID, DOI, Crossref, AD/SSO, SWORD, REST APIs), hosting regions, data residency, third-party licenses.
- Support and maintenance: service desk, SLAs, incident procedures, training, knowledge transfer, exit support.
- Implementation approach: governance, phases, data migration, testing, training, change management, go-live plan, timeline.
- Pricing and commercial information: non-binding indicative pricing (capital vs recurring), licensing, hosting, migration, professional services, and assumptions (currency, tax).
- Market intelligence: risks, trends, standards, and opportunities (e.g., interoperability, preservation, automation).

#### How to Apply
- Deadline: 02/10/2026 at 11:00 (SAST). Queries to tenders@mrc.ac.za (see metadata).
- Submission method: via email to tenders@mrc.ac.za.
- Documents to submit (see RFI2602 Repository Services Final 16.9.26V2.docx): Respondent Information Schedule Part A & B; evidence documents; Service Provider Response Schedule; repository platform and related information.
- Pre-qualification: provide Central Supplier Database number and SA presence details; include primary contact and authorised signatory (see Part A & B).
- Attachments: include evidence of ownership or distribution rights where applicable (see Part A). 
- Note: Indicative pricing is for market analysis only; responses are voluntary and not a contract. See accompanying document RFI2602 for full Schedule details.

## Description

Institutional Repository Services

Institutional Repository Services

Conditions: Queries in relation to this RFI may be sent to;

tenders@mrc.ac.za

## Documents

- RFI2602 Repository Services Final 16.9.26V2.docx..docx

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/institutional-repository-services-4834f7c0