# OFFICE EQUIPMENT AND PRINT MANAGEMENT SOFTWARE

> This tender closed on 2026-06-22.

- **Reference:** 125/2026
- **Issuer:** [Kouga Local Municipality](https://za.bidwunder.com/tenders/issuer/kouga-local-municipality.md)
- **Region:** Eastern Cape
- **Type:** Open tender
- **Published:** 2026-05-21
- **Closing date:** 2026-06-22 12:00 SAST
- **Briefing:** 2026-06-04 12:00 SAST (compulsory)
- **Sectors:** [Computer and electronic products](https://za.bidwunder.com/tenders/sector/C26.md), [IT services](https://za.bidwunder.com/tenders/sector/J62.md)

## Summary

#### Overview
**Supply, delivery, installation, maintenance and servicing of Office Equipment (printers, copiers, multifunction devices, shredders, binders, plotter) and Print Management Software for a 3-year period.** This tender is aimed at Kouga Local Municipality and invites vendors with capabilities in office hardware provisioning, managed print services and IT software integration to bid.

#### Requirements
- Compulsory virtual clarification session (04 June 2026 10:00). 
- 80/20 evaluation: 80 points for price, 20 for specific goals; B-BBEE and local-provincial considerations apply. 
- Compliance: adherence to GCC, SCC and tender conditions; non‑compliance deemed non-responsive.
- Documentation: submit original hard copy and a copy on USB/SD card; electronic copy as required; bid documents available on E-Tender and Kouga site. 
- Pre-qualifications: valid SARS Tax Compliance PIN or TCS, CSD or equivalent supplier registrations; National Treasury Central Database Summary; municipal clearance; certified IDs; JV/consortia arrangements as applicable; audited financials if relevant; Project Implementation Plan if applicable.
- Technical/commercial: must meet detailed product specs (office printers/copiers, shredders, binding, plotter) and provide 3-year on-site maintenance, 24/7 support, and a replacement loan device if repair takes >24 hours; consumables and spares must be available; new equipment only; 2-year equipment warranty; monthly meter/readings reporting; pricing including VAT and delivery to Kouga area.
- Special conditions: Print management software must support Universal Print/Azure AD, pull printing, reporting, dashboards; service levels, asset management, and compatibility with municipal IT; training and remote-site deployment included.

#### How to Apply
- Deadline: 22 June 2026 at 12:00 (documented in TENDER DOCUMENT FOR NOTICE 125 OF 2026.pdf). 
- Briefing: Compulsory virtual clarification on 04 June 2026 at 10:00 (Teams link in tender notice). 
- Submission: Bids delivered in a sealed envelope to 16 Woltemade Street, Jeffreys Bay (Room 122) by the closing time; electronic submission accepted; also submit an electronic copy on USB/SD card as required. 
- Documents to submit: completed official forms; Pricing Schedule; Declaration of Interest; B-BBEE affidavits; Tax Pin/CSD; Central Database Summary; municipal clearance; JV agreements if any; Project Implementation Plan (if applicable); supplier registration on Kouga supplier database.
- Where to obtain documents: on E-Tender portal and Kouga municipal website. 
- Inquiries: tenders@kouga.gov.za; mrossouw@kouga.gov.za

## Description

OFFICE EQUIPMENT AND PRINT MANAGEMENT SOFTWARE

## Documents

- TENDER DOCUMENT FOR NOTICE 125 OF 2026.pdf
- advert-notice-125-of-2026-software
- tender-document-for-notice-125-of-2026

Documents download with a free BidWunder account.

## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)
- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/office-equipment-and-print-management-software-f4ccbd12