# OFFICE EQUIPMENT (PRINTERS, COPIERS AND MULTI-FUNCTION MACHINES: LEASE OPTION) AND PRINT MANAGEMENT SOFTWARE

- **Reference:** KOUGA-220/2026
- **Issuer:** [Kouga Local Municipality](https://za.bidwunder.com/tenders/issuer/kouga-local-municipality.md)
- **Region:** Eastern Cape
- **Type:** Open tender
- **Published:** 2026-10-01
- **Closing date:** 2026-11-02 12:00 SAST
- **Briefing:** 2026-10-12 08:00 SAST (compulsory)
- **Sectors:** [Computer and electronic products](https://za.bidwunder.com/tenders/sector/C26.md), [IT services](https://za.bidwunder.com/tenders/sector/J62.md)

## Summary

#### Overview
**Lease of office equipment (printers, copiers and multi-function machines) and print management software for Kouga Local Municipality, with a 3-year service/maintenance arrangement.** Bidders should have proven capacity to supply, install, service and manage a fleet of printers/copiers and associated software across municipal offices. The tender (KOUGA-220/2026) used an 80/20 price-to-Specific-Goals evaluation, with a mandatory clarification session and a 02 Nov 2026 closing; compliance requires tax PIN/CSD, B-BBEE or sworn affidavit, and municipal accounts. Foreign bidders must answer Part B:3; joint ventures require separate TCS/PIN for each party. Note: Tender cancelled; a revised tender will be advertised (Notice 239/2026). (TENDER DOCUMENT FOR NOTICE 220 OF 2026 PRINTERS.pdf)

#### Requirements
- Eligible to tender with Kouga Local Municipality
- Tax compliance: TCS PIN or SARS PIN or CSD
- B-BBEE status or sworn affidavit
- Municipal billing clearance documentation
- Foreign bidders: answer Part B:3; JV/consortia: separate TCS/PIN for each party
- Submit National Treasury Central Database Summary Report
- Provide copies of IDs; latest municipal accounts; Audited financial statements (last 3 years) where applicable
- Submit CSD number if no TCS; relevant pre-qualifications

#### How to Apply
- Download tender docs from E-Tender or kouga.gov.za (Notice 220/2026 PRINTERS.pdf)
- Compulsory virtual clarification: 12 Oct 2026 10:00 (Teams link in notice) (Notice 220/2026 PRINTERS.pdf)
- Submit by 02 Nov 2026 12:00; tender box: 16 Woltemade Street, Jeffrey’s Bay, Room 122 (Notice 220/2026 PRINTERS.pdf)
- Electronic submission accepted; original hard copy with USB/CD required (Notice 220/2026 PRINTERS.pdf)
- Complete and submit documents: Personal details, ownership, GCC, Conditions, Pricing Schedule, MBD7, Declarations, BBBEE, etc. (as listed in the tender documents)
- Registrations: Kouga Supplier Database; SARS TCS PIN or CSD; National Treasury Central Database Summary; VAT status; etc.
- Inquiries: tenders@kouga.gov.za; mrossouw@kouga.gov.za
- Note: This tender was cancelled and a revised one will be advertised (Notice 239/2026). (notice-239-of-2026-erratum-on-notice-220-of-2026-printers.pdf)

## Description

OFFICE EQUIPMENT (PRINTERS, COPIERS AND MULTI-FUNCTION MACHINES: LEASE OPTION) AND PRINT MANAGEMENT SOFTWARE

## Documents

- TENDER DOCUMENT FOR NOTICE 220 OF 2026 PRINTERS.pdf..pdf
- TENDER DOCUMENT FOR NOTICE 220 OF 2026 PRINTERS.pdf
- tender-document-for-notice-220-of-2026-printers
- advert-for-notice-220-of-2026-printers
- notice-239-of-2026-erratum-on-notice-220-of-2026-printers

Documents download with a free BidWunder account.

## Published on

- [Kouga Local Municipality](https://www.kouga.gov.za/tender/office-equipment-printers-copiers-and-multi-function-machines-lease-option-and-print-management-software)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/office-equipment-printers-copiers-and-multi-function-machines-lease-option-and-p-d57a1a4b