# Procurement of Conferencing Venue, Accommodation & Additional Activities.

> This tender closed on 2026-10-27.

- **Reference:** UNDP-NAM-00200
- **Issuer:** [UNDP-NAM - NAMIBIA](https://za.bidwunder.com/tenders/issuer/undp-nam-namibia.md)
- **Type:** Request for quotation
- **Published:** 2026-10-21
- **Closing date:** 2026-10-27 13:06 CAT
- **Sectors:** [Accommodation](https://za.bidwunder.com/tenders/sector/I55.md), [Food and beverage service](https://za.bidwunder.com/tenders/sector/I56.md), [Accommodation and food service](https://za.bidwunder.com/tenders/sector/I.md)

## Summary

#### Overview
**Procurement of conferencing venue, accommodation & additional activities for a UNDP staff retreat (2–5 November 2026).** Bidders: conference venues, hotels and event-management companies with capacity to host a UNDP staff retreat and provide on-site lodging and related activities, following UNDP RFQ procedures.

#### Requirements
- Provide a conference venue for 4 days and accommodation for 3 nights on the specified dates, plus arrangement of additional activities.
- Submit quotation online through the **UNDP Quantum portal** by **27 Oct 2026 11:06**.
- Be registered in the UNDP procurement system and subscribe to this tender; create a profile if needed.
- Comply with UNDP procurement guidelines and provide pricing via the portal; for questions, contact **procurement.na@undp.org**.

#### How to Apply
- **Submission deadline**: 27 Oct 2026 11:06.
- **Submission method**: online via the **UNDP Quantum portal**.
- **Documents to submit**: pricing schedule and company information as required in the RFQ (via the portal).
- **Registrations / pre-qualifications**: register in UNDP Quantum or log in if you already have a profile (per the solicitation).
- **Where to obtain bid documents**: documents are available on the UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NAM-00200

## Description

Procurement of Conferencing Venue, Accommodation & Additional Activities.

UNDP Staff Retreat Session: confirmed for the week of 2 - 5 November 2026

Procurement of Conferencing Venue 4 Days, Accommodation 3 Nights & Additional activities.

Arrival, 02 November 2026\_Full Conference Dates; 3 - 4 November 2026 - Departure, 05 November 2026

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NAM-00200

## Published on

- [UNDP Procurement Notices](https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=50931)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/procurement-of-conferencing-venue-accommodation-additional-activities-d52d97ae