# RE-ADVERTISEMENT: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION, LICENSING, HOSTING, SUPPORT, MAINTENANCE AND ENHANCEMENT OF AN mSCOA-COMPLIANT FINANCIAL MANAGEMENT SYSTEM FOR A PERIOD OF THREE (3) YEARS

- **Reference:** XDM/MSCOA/26/27-3
- **Issuer:** [Xhariep District Municipality](https://za.bidwunder.com/tenders/issuer/xhariep-district-municipality.md)
- **Region:** Free State
- **Type:** Request for proposal
- **Published:** 2026-09-30
- **Closing date:** 2026-10-30 14:00 SAST
- **Sectors:** [Administrative and support services](https://za.bidwunder.com/tenders/sector/N.md)

## Summary

#### Overview
**Procurement of a service provider to provision, license, host, support, maintain and enhance an mSCOA-compliant Financial Management System for three years.** Open to reputable, experienced, financially sound providers capable of delivering a National Treasury-approved mSCOA-compliant FMS, including licensing, hosting, data migration, training, and related services (Tender MSCOA.pdf). Issued by Xhariep District Municipality; closing 30 October 2026.

#### Requirements
- Demonstrated mSCOA implementation experience in Local Government, with appointment letters and reference letters.
- National Treasury-approved mSCOA-compliant FMS, with licensing, hosting, maintenance, upgrades, data migration, training, and business continuity.
- Cloud hosting on the municipality’s cloud (owned by the municipality) with handover at contract end; include security and disaster recovery.
- Compliance with MFMA, GRAP, IT Security policies; data protection (POPI) consent for submitted documents; training and skills transfer.
- Deliverables include data cleansing, interfaces with other systems, monthly support, and documented SLAs; provision of manuals and user training.
- Completion of Municipal Bidding Documents (MBDs) and adherence to 80/20 (price and specific goals) with specific goals for Women Owned and Black Owned entities.

(Document sources: Tender MSCOA.pdf)

#### How to Apply
- Obtain bid documents from the SCM Office for R550 (non-refundable) or free via the National Treasury e-tender portal (Tender MSCOA.pdf).
- Submit sealed bids in the Xhariep District Municipality tender box (20 Louw Street, Trompsburg) or by post to Private Bag X136, Trompsburg 9913; by 12:00 on 30 October 2026; late bids are not considered; no faxed bids.
- Include the full set of MBD forms and supporting documents: MBD1, MBD3.1 (Pricing Schedule), MBD4–9 (Declaration of Interest, Past SCM practices, Independent Bid Determination, etc.), Tax Compliance Status, CSD proof, rates/taxes, CVs for key personnel, GCC initialling, and POPI consent where applicable (Tender MSCOA.pdf).
- Prepare the detailed project plan, implementation milestones, pricing schedule (36 months), and a Skills Transfer plan (Tender MSCOA.pdf).
- Ensure compliance with the municipal preference system (80/20) and provide proof for any specific goals (Women Owned, Black Owned) (MBD6.1).

## Description

RE-ADVERTISEMENT: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION, LICENSING, HOSTING, SUPPORT, MAINTENANCE AND ENHANCEMENT OF AN mSCOA-COMPLIANT FINANCIAL MANAGEMENT SYSTEM FOR A PERIOD OF THREE (3) YEARS

RE-ADVERTISEMENT: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION, LICENSING, HOSTING, SUPPORT, MAINTENANCE AND ENHANCEMENT OF AN mSCOA-COMPLIANT FINANCIAL MANAGEMENT SYSTEM FOR A PERIOD OF THREE (3) YEARS

Conditions: See Attached Advertisement

## Documents

- Tender Document MSCOA.pdf..pdf
- Advert MSCOA.pdf..pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/re-advertisement-appointment-of-a-service-provider-for-the-provision-licensing-h-a3719d4c