# REQUEST FOR PROPOSAL (RFP) FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR PROVISION OF CLEANING, HYGIENE AND HORTICULTURAL SERVICES AT WOLMERTON DEPOTS IN THE NORTHERN GAUTENG REGION (NGR) FOR A PERIOD OF THREE (3) YEARS

> This tender closed on 2026-10-20.

- **Reference:** PRASA/NGR/002/09/2026
- **Issuer:** [Passenger Rail Agency of South Africa](https://za.bidwunder.com/tenders/issuer/passenger-rail-agency-of-south-africa.md)
- **Region:** Gauteng
- **Type:** Request for proposal
- **Published:** 2026-09-18
- **Closing date:** 2026-10-20 14:00 SAST
- **Briefing:** 2026-09-29 12:00 SAST

## Summary

#### Overview
**Procurement of a service provider to deliver cleaning, hygiene and horticultural services at Wolmerton depots in the Northern Gauteng Region (NGR) for a 3-year term.** Bidders should have industrial cleaning/hygiene/horticultural capability, and be prepared to operate at rail depots with trained staff, suitable equipment, and supervision. Key registrations/compliances include CSD registration, tax compliance (SARS), BBBEE considerations, and relevant contractual/operational certifications.

#### Requirements
- Proven experience in industrial cleaning, hygiene services, train pit deep cleaning, and horticultural maintenance.
- Able to supply trained personnel, equipment, materials, and on-site supervision; ensure work quality and safety.
- Compliance: CSD registration; SARS tax compliance (TCS/PIN if applicable); value-for-money and BBBEE targets; CIDB considerations may apply.
- Insurance and risk: public liability insurance; security screening of bidder and personnel (Form F).
- Wage compliance: staff paid at gazetted cleaning/hygiene rates; quarterly compliance reports; potential penalties for non-compliance.
- Contract and governance: no subcontracting without PRASA written approval; adherence to two-envelope bid process; BAFO may be invoked; contract may be renewed or terminated per PRASA processes.
- Confidentiality and anti-corruption: sign NDA/Confidentiality terms; adhere to PRASA’s ethics and whistleblowing controls.

#### How to Apply
- Submission deadline: 20 October 2026 at 12:00; questions deadline: 9 October 2026; responses by 12 October 2026 (RFP timeline in Master RFP Wolmerton Cleaning Tender.pdf; Clarifications via Annexure 2).
- Briefing: non-compulsory site briefing 29 September 2026 at 10:00, Wolmerton Depot; attendees must wear PPE (boots, reflective vest, hard hat) (Master RFP Wolmerton Cleaning Tender.pdf).
- Submission method and packaging: two sealed envelopes — Volume 1 with technical/compliance response; Volume 2 with pricing/price schedule; deliver to PRASA tender box at Dark Grey Building, Corner Paul Kruger & Scheiding Streets, Pretoria (Master RFP Wolmerton Cleaning Tender.pdf; Annexure 3 forms).
- Documents to submit (referenced in Annexure 3 and Form B): official bid forms (Form A/B/C etc.), SBD 4, SBD 6.1, CSD/TCS details, security screening Form F, confidentiality/acknowledgments, Statement of Works (Form E), and the pricing schedule (Annexure 4). Pricing references: Annexure 4 tables for cleaners, supervisors, hygiene, consumables, equipment (Annexure 4 - Pricing Schedule and FORM C.pdf).
- If proposing a JV/consortium: submit a signed JV agreement or written confirmation of intent with percentage splits (as per Form B guidance) (Master RFP Wolmerton Cleaning Tender.pdf).

Notes:
- Documents and pricing details are in the attached PDFs, including the Pricing Schedule (Annexure 4) and returnable forms (Annexure 3). 
- The site briefing is non-mandatory but recommended; non-attendance may affect competitiveness.

## Description

REQUEST FOR PROPOSAL (RFP) FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR PROVISION OF CLEANING, HYGIENE AND HORTICULTURAL SERVICES AT WOLMERTON DEPOTS IN THE NORTHERN GAUTENG REGION (NGR) FOR A PERIOD OF THREE (3) YEARS

REQUEST FOR PROPOSAL (RFP) FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR PROVISION OF CLEANING, HYGIENE AND HORTICULTURAL SERVICES AT WOLMERTON DEPOTS IN THE NORTHERN GAUTENG REGION (NGR) FOR A PERIOD OF THREE (3) YEARS

Conditions: NO LATE/EMAIL SUBMISSIONS WILL BE ACCEPTED.

BIDDERS WHO SUBMIT THEIR PROPOSALS THROUGH COURIER SERVICES MUST ENSURE THAT THEIR PACKAGE IS CLEARLY LABELLED WITH THE COMPANIES NAME, CONTACT DETAILS AND EMAIL ADDRESS OUTSIDE THE PACKAGE SO THAT THE COURIER SERVICE DRIVER IS ABLE TO COMPLETE THE SUBMISSION REGISTER PROPERLY.

SUBMISSION ADDRESS: DARK GREY BUILDING 546 PAUL KRUGER C/O SCHEIDING STREET, PRETORIA STATION PRECINCT PRASA NGR OFFICES BY NO LATER THAN 12:00PM.

Briefing Venue: WOLMERTON DEPOT Gibela Parking – Wolmerton Depot GPS Coordinates: 25°39'12.85"S, 28°09'45.04"E Decim

## Documents

- Annexure 2- RFP Clarification form WOLMERTON DEPOT CLEANING TENDER.pdf..pdf
- Annexure 4- Pricing Schedule and FORM C.pdf..pdf
- Annexure 3 APPENDICES - PRASA TENDER RETURNABLE FORMS WOLMERTON CLEANING\_.pdf..pdf
- Annexure 1 Vetted - Performance Based Contract Template WOLMERTON CLEANING.pdf..pdf
- Master RFP Wolmerton Cleaning Tender.pdf..pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/request-for-proposal-rfp-for-the-appointment-of-a-service-provider-for-provision-b3de1ec9