# REQUEST FOR PROPOSAL (RFP) FOR THE IMPLEMENTATION AN ONLINE LIBRARY SYSTEM INCLUDING MAINTENANCE AND SUPPORT FOR A PERIOD OF THREE (03) YEARS

> This tender closed on 2026-10-08.

- **Reference:** T12-09-26
- **Issuer:** [Land and Agricultural Development Bank of South Africa](https://za.bidwunder.com/tenders/issuer/land-and-agricultural-development-bank-of-south-africa.md)
- **Region:** National
- **Type:** Request for Bid(Open-Tender)
- **Published:** 2026-09-10
- **Closing date:** 2026-10-08 13:00 SAST
- **Briefing:** 2026-09-17 13:00 SAST
- **Sectors:** [IT services](https://za.bidwunder.com/tenders/sector/J62.md)

## Summary

#### Overview
**RFP to implement an online library system with three years of maintenance and support.** Suitable bidders include OEMs/Original Software Manufacturers or Accredited Resellers/Partners. Requirements focus on a web-based legal library with content ingestion, licensing, access control, advanced search, in-browser viewing, personalization, and security. Training for five end users and four IT staff is needed, along with cloud hosting, 99.9% uptime, and robust cybersecurity measures. Scope covers legislations, case law, regulations, legal commentary, and practice notes across multiple domains.

#### Requirements
- OEM/OSM or Accredited Reseller for the proposed solution.
- Comprehensive pricing proposal with a full cost breakdown for three years.
- Mandatory compliance evidence (e.g., tax status, CSD registration, SBD forms).
- Security and privacy controls (data encryption, RBAC, etc.) and compliance with relevant laws.
- Training plan (5 end users + 4 IT staff), system documentation, and knowledge transfer.
- Service Level Agreement readiness and draft terms (Governing law, indemnities, exit provisions).

(From attached documents: T12-09-26 RFP details; Annexures A–H; Annexure G SLA)

#### How to Apply
- Closing date/time: 08 October 2026 at 11:00. Proposals must be hand-delivered to Land Bank Head Office Tender Box (272 West Avenue, Die Hoewes, Centurion) with 1 original and 1 USB copy. Proposals must be marked with the RFP details. Late bids are not considered. (T12-09-26)
- Briefing: non-compulsory virtual briefing on 17 September 2026 at 11:00 via Microsoft Teams. Written clarifications due 17 September 2026 16:00; responses by 21 September 2026. (T12-09-26)
- Documents to submit: Annexures A–F (Vendor Accreditation, Bidders Disclosure, Covenant of Integrity, FICA, SBD 6.1, Terms and Conditions) and relevant pricing documents; include Service Level Agreement readiness (Annexure G) if awarded. Provide SARS TCS PIN or CSD number; maintain PPPFA/BBEEE documentation. (Annexure E; Annexure G)
- Where to obtain docs: RFP and annexures are included with the tender package (T12-09-26 RFP).

Notes: The RFP references a Service Level Agreement (Annexure G SLA) and an external procurement framework (PPPFA; SBDs). The service provider must sign a Service Provider Agreement before work Commencement. (Annexure G; Annexure F)

## Description

REQUEST FOR PROPOSAL (RFP) FOR THE IMPLEMENTATION AN ONLINE LIBRARY SYSTEM INCLUDING MAINTENANCE AND SUPPORT FOR A PERIOD OF THREE (03) YEARS

REQUEST FOR PROPOSAL (RFP) FOR THE IMPLEMENTATION AN ONLINE LIBRARY SYSTEM INCLUDING MAINTENANCE AND SUPPORT FOR A PERIOD OF THREE (03) YEARS

Conditions: N/A Briefing Venue: https://teams.microsoft.com/meet/3901756535738?p=jdfK7K5rfZrIxOK1Fc

## Documents

- T12-09-26 REQUEST FOR BID (RFB) FOR THE IMPLEMENTATION AN ONLINE LIBRARY SYSTEM INCLUDING MAINTENANCE AND SUPPORT FOR A PERIOD OF THREE (03) YEARS.pdf..pdf
- ANNEXURE H - BRIBERY AND CORRUPTION DECLARATION.pdf..pdf
- ANNEXURE G - SLA.pdf..pdf
- Annexure F - Terms and conditions.pdf..pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

---

> Source: https://za.bidwunder.com/tenders/request-for-proposal-rfp-for-the-implementation-an-online-library-system-includi-bdafb3c6