# REQUEST FOR QUOTATION PROVISION OF 50 PORTABLE HANDHELD POINT-OF-SALE TICKETING DEVICES WITH EMBEDDED PRASA COMPATIBLE SOFTWARE, PAYMENT FACILITATOR AND GATEWAY, INCLUDING SUPPORT AND MAINTENANCE FOR A DURATION OF 6 MONTHS

> This tender closed on 2026-10-28.

- **Reference:** HO/ ICT/ 10375486 / 10 /2026
- **Issuer:** [Passenger Rail Agency of South Africa](https://za.bidwunder.com/tenders/issuer/passenger-rail-agency-of-south-africa.md)
- **Region:** Gauteng
- **Type:** Request for quotation
- **Published:** 2026-10-20
- **Closing date:** 2026-10-28 14:00 SAST
- **Sectors:** [Professional, scientific, technical](https://za.bidwunder.com/tenders/sector/M.md)

## Summary

#### Overview
**Provision of 50 portable handheld point-of-sale ticketing devices with embedded PRASA-compatible software, payment facilitator and gateway, including support and maintenance for a duration of 6 months.** Bidders should be qualified PoS hardware suppliers with experience in rail/bus ticketing, EMV Level 3 certifications, PCI DSS, POPIA, and integration to PRASA’s APK; devices must be NEW9220 or equivalent, include data connectivity (non-MTN SIM, 2 GB/month per device), and offer licensed software, maintenance, and a clear path to settlement and reconciliation with banks. Submissions are via SAP Ariba.

#### Requirements
- Authorization to distribute/sell the proposed solution.
- Supply 50 NEW9220 smart PoS devices (or same SA-registered spec) with protective pouches and charging accessories.
- Embedded payment facilitator/gateway with clearing across SA banks or integration to PRASA’s services; include EMV Level 3 fees.
- Software governance: registered, certified, digitally signed software; secure terminal management; full integration with PRASA systems and APK; NDoT ABT, POPIA, PCI DSS compliance.
- Connectivity: non-MTN SIM per device with 2 GB/month data for 6 months.
- On-site testing device prior to award; 50 devices available within one week of appointment; monthly reporting requirements; knowledge transfer and training.
- Six-month licensing, maintenance, and support; EMI Level 3 certifications for Mastercard/Visa; encryption, tokenisation and audit logging.
- Minimum resource: PoS Device and Embedded Payment Software Support Specialist with 7+ years’ experience; CV + consent letter (Annexure B).
- Stage 1 compliance (B-BBEE, CSD, TCS, etc) and Stage 2 technical compliance (device specs, payments, security) are mandatory.

#### How to Apply
- Submission: electronic via SAP Ariba (link in RFQ); registration on Ariba required.
- Deadlines: Submission by 2026-10-28 12:00; RFQ issue 2026-10-20; validity 60 working days.
- Documents to submit (via Annexures): Annexure A pricing (pricing must be separate from technical proposal); Annexure B consent letter for CV; Annexure C references; authorisation letter; CV for the key resource; evidence of required certifications.
- Deliverables/timeline: 1 test device before award; 50 devices within 1 week of appointment; ongoing licensing, connectivity, and support for 6 months; monthly reports.
- Briefing: no bidder briefing session.
- Where to obtain docs: RFQ documents in the attached PDFs and via the SAP Ariba link provided in the RFQ cover page. (COVER PAGE POS ICT.pdf, PRASA_PoS_Handheld_Devices_RFQ_5Oct2026 SCOPE OF WORK.pdf, PRICING SCHEDULE.pdf)

## Description

REQUEST FOR QUOTATION PROVISION OF 50 PORTABLE HANDHELD POINT-OF-SALE TICKETING DEVICES WITH EMBEDDED PRASA COMPATIBLE SOFTWARE, PAYMENT FACILITATOR AND GATEWAY, INCLUDING SUPPORT AND MAINTENANCE FOR A DURATION OF 6 MONTHS

REQUEST FOR QUOTATION PROVISION OF 50 PORTABLE HANDHELD POINT-OF-SALE TICKETING DEVICES WITH EMBEDDED PRASA COMPATIBLE SOFTWARE, PAYMENT FACILITATOR AND GATEWAY, INCLUDING SUPPORT AND MAINTENANCE FOR A DURATION OF 6 MONTHS

Conditions: https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/RfxEvent/preview/1110028674?anId=ANONYMOUS

USE THIS LINK FOR RFQ SUBMISSION AND REGISTRATION ON SAP ARIBA

## Documents

- COVER PAGE POS ICT.docx..docx
- PRASA\_PoS\_Handheld\_Devices\_RFQ\_5Oct2026 SCOPE OF WORK.pdf..pdf
- PRICING SCHEDULE.pdf..pdf
- COVER PAGE POS ICT.docx
- PRASA\_PoS\_Handheld\_Devices\_RFQ\_5Oct2026 SCOPE OF WORK.pdf
- PRICING SCHEDULE.pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)
- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)

More open tenders: https://za.bidwunder.com/tenders.md

---

> Source: https://za.bidwunder.com/tenders/request-for-quotation-provision-of-50-portable-handheld-point-of-sale-ticketing-6730398f