# REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF PRINTING AND SUPPLYING OF STAFF ID CARDS ON A ONCE-OFF BASIS IN THE EASTERN CAPE REGION

> This tender closed on 2026-07-30.

- **Reference:** ECR/CS/09/07/2026
- **Issuer:** [Passenger Rail Agency of South Africa](https://za.bidwunder.com/tenders/issuer/passenger-rail-agency-of-south-africa.md)
- **Region:** Eastern Cape
- **Type:** Request for quotation
- **Published:** 2026-07-23
- **Closing date:** 2026-07-30 14:00 SAST
- **Sectors:** [Office administrative](https://za.bidwunder.com/tenders/sector/N82.md)

## Summary

#### Overview
**RFQ to print and supply 115 staff ID cards on a one-off basis in the Eastern Cape for PRASA.** Bidders should have printing expertise for PVC staff ID cards, including edge-to-edge color printing, lanyard handling, and card layout customization per PRASA branding.

Document reference: pricing/spec details are in the attached RFQ (APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF PRINTING AND SUPPLYING OF STAFF ID CARDS ON A ONCE-OFF BASIS IN THE EASTERN CAPE REGION (002).pdf).

Delivery location: No. 8 Station Street, Station Building, East London 5200.

#### Requirements
- Complete and submit the official pricing form as provided (Pricing Schedule Section 8) without reformatting.
- Submit all mandatory documents:
  - Company registration documents
  - Copies of directors’ IDs
  - Valid Tax Clearance Certificate (or SARS PIN) and tax status verification
  - CSD supplier registration number
  - Proof of bank account
  - JV/Consortium documents if applicable
  - Completion of all RFQ documents and declarations
- Tax and compliance:
  - Submit SARS PIN or TCS certificate; if not, provide CSD number
  - No bids from state-affiliated personnel or related restrictions
- Evaluation: 80 points for price, 20 for specific goals (e.g., EME 51% Black Owned with supporting documentation)
- Mandatory returnable documents and administrative responsiveness required; non-submission disqualifies

#### How to Apply
- Deadline: 30 July 2026 at 12:00 PM (closing time)
- Submission method: deposit in the PRASA Bid Box at No. 8 Station Street, East London 5200 (sealed). Include documents on official forms only.
- Documents to submit (where from attached file: see pricing/spec sections):
  - Section 8 Pricing Schedule (APPOINTMENT OF A SERVICE PROVIDER...pdf)
  - SBD1, SBD4, SBD6.1 forms (and other required bid documents)
  - Tax compliance proof (TCS PIN or SARS certificate) and CSD details
  - Proof of bank account
  - JV/consortium agreement if applicable
  - Any specific goals documentation for BBBEE/EME claims (Table 1 evidence)
- Registrations: CSD and tax compliance requirements apply
- Briefings: not indicated
- Where to obtain bid documents: from the attached RFQ PDF; pricing sections are in Section 8 and specifications in Section 7 (Special Request: mock ID card prior to full delivery)

Additional details from attached documents:
- Card specs: standard size 86x54 mm, full-color single/double-sided printing on premium PVC; lanyard slot; PRASA blue lanyards; layout shows employee name, SAP number, department, PRASA watermark and logo; a mock ID is required prior to full delivery (Section 7).
- Price validity: responses have a 60 working day validity period from closing date (Section 2/14).
- National processes: CSD registration and possible post-award price negotiations may apply (Section 5, 10, 12).

## Description

REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF PRINTING AND SUPPLYING OF STAFF ID CARDS ON A ONCE-OFF BASIS IN THE EASTERN CAPE REGION

REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF PRINTING AND SUPPLYING OF STAFF ID CARDS ON A ONCE-OFF BASIS IN THE EASTERN CAPE REGION

Delivery Location: 8 station street, Station building - East london - East london - 5200

## Documents

- APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF PRINTING AND SUPPLYING OF STAFF ID CARDS ON A ONCE-OFF BASIS IN THE EASTERN CAPE REGION (002).pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)

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> Source: https://za.bidwunder.com/tenders/request-for-quotation-rfq-for-the-appointment-of-a-service-provider-for-the-prov-6114f83b