# REQUEST FOR QUTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, IMPLEMENT, CONFIGURE, TRAIN, SUPPORT AND MAINTAIN AN ELECTRONIC BOARD PORTAL SOLUTION (15 USER LICENCES) FOR THE NATIONAL LOTTERIES COMMISSION FOR A PERIOD OF FIVE (5) YEARS

> This tender closed on 2026-09-08.

- **Reference:** RFQ2026-009-002
- **Issuer:** [National Lotteries Commission](https://za.bidwunder.com/tenders/issuer/national-lotteries-commission.md)
- **Region:** National
- **Type:** Request for quotation
- **Published:** 2026-09-02
- **Closing date:** 2026-09-08 13:00 SAST
- **Sectors:** [Professional, scientific, technical](https://za.bidwunder.com/tenders/sector/M.md)

## Summary

#### Overview
**Appointment of a service provider to supply, implement, configure, train, support and maintain a cloud-based Electronic Board Portal Solution (15 named user licences) for the National Lotteries Commission for five years.** Bidders should be experienced in governance/board portals, data migration, cloud deployments, and strong IT security and compliance (PFMA, POPIA, PAIA, ECT Act, ISO 27001), with capability to integrate with Microsoft 365 and related enterprise systems.

#### Requirements
- Enterprise Electronic Board Portal with 15 named licences, cloud-hosted; five-year subscription.
- Experience in implementation, data migration (historical packs, agendas, minutes, governance docs) and post go-live support.
- Strong cybersecurity and data governance: MFA, RBAC, encryption, audit logs, off-line access, disaster recovery readiness; POPIA/PAIA compliance.
- Data residency in the Republic of South Africa; future secure API integrations (Microsoft 365/Entra ID, DMS/Records Management, ERP, Outlook/Teams).
- Compliance with PFMA, Treasury Regulations, King IV, NLC ICT governance and ISO 27001 alignment.
- Deliverables include migration validation, training, manuals, SLAs, DR/BCP, and exit plan.

#### How to Apply
- Submission deadline: 08 September 2026 at 11:00 (South African Standard Time). Proposals must be valid for 90 business days.
- Submission method: online via the e-tender portal. No email submissions. (RFQ document: RFQ2026-009-002 Eletronic Board Portal Solution.pdf)
- Documents to submit (where applicable): SBD1, SBD6.1, SBD4; JV agreement if applicable; OEM certificate or authorisation; proof of CSD registration and tax compliance PIN/CSD reports; Pricing schedule (Annexure A) in a separate attachment.
- Registrations/pre-qualifications: Central Supplier Database (CSD) registration; Tax compliance (PIN) or CSD number; confirm valid POPIA compliance.
- Briefing session: Not compulsory.
- Documents to obtain from: e-tender portal (RFQ attached as above). 
- Note: Ensure OEM accreditation or authorized representation; provide detailed CVs for key resources as per evaluation. (RFQ2026-009-002 Eletronic Board Portal Solution.pdf)

## Description

REQUEST FOR QUTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, IMPLEMENT, CONFIGURE, TRAIN, SUPPORT AND MAINTAIN AN ELECTRONIC BOARD PORTAL SOLUTION (15 USER LICENCES) FOR THE NATIONAL LOTTERIES COMMISSION FOR A PERIOD OF FIVE (5) YEARS

REQUEST FOR QUTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, IMPLEMENT, CONFIGURE, TRAIN, SUPPORT AND MAINTAIN AN ELECTRONIC BOARD PORTAL SOLUTION (15 USER LICENCES) FOR THE NATIONAL LOTTERIES COMMISSION FOR A PERIOD OF FIVE (5) YEARS

Delivery Location: Grosvenor Street - Hatfield, Pretoria - Tshwane - 0083 Special Conditions: No email submission

## Documents

- RFQ2026-009-002- Eletronic Board Portal Solution.pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)

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> Source: https://za.bidwunder.com/tenders/request-for-qutation-rfq-for-the-appointment-of-a-service-provider-to-supply-imp-0fbf8dac