# REQUEST FOR THE PROVISION OF BIOMETRIC ATTENDANCE MANAGEMENT SOFTWARE SERVICES

> This tender closed on 2026-10-19.

- **Reference:** ITB/06/08/2026
- **Issuer:** [Ingonyama Trust Board](https://za.bidwunder.com/tenders/issuer/ingonyama-trust-board.md)
- **Region:** KwaZulu-Natal
- **Type:** Request for quotation
- **Published:** 2026-10-13
- **Closing date:** 2026-10-19 13:00 SAST
- **Sectors:** [Machinery repair and installation](https://za.bidwunder.com/tenders/sector/C33.md)

## Summary

#### Overview
**The Ingonyama Trust Board invites bids for biometric attendance management software services, including the annual license renewal for 26–50 users and a one-off system setup, for a 12-month term.** Bidder should have a biometrics-based attendance solution (fingerprint, palm, and card), be Tax-compliant, and meet local ownership and B-BBEE criteria.

#### Requirements
- Tax and registration: Tax Compliance Status (PIN), SARS e-filing, and CSD number if no PIN; VAT status if applicable.
- Compliance documents: Completed pricing schedule; SBD forms (at least SBD1, SBD3.3, SBD4, SBD6.1, SBD7.1); B-BBEE proof or sworn affidavit.
- Technological: Biometric attendance system supporting fingerprint, palm and card; setup and initialization included; 26–50 user capacity; 12-month license plus annual renewal.
- Specific goals under 80/20 framework: 100% black ownership and location within Umgungundlovovu; proof via a CSD report (≤1 month) and proof of address.
- Additional admin: Supplier must sign contract forms and disclosures; no service-in-state conflicts; comply with GCC and any applicable special conditions.

#### How to Apply
- Submission deadline: 19 October 2026, 15:00 (per bid documents; metadata lists 11:00 as an alternative, but the PDFs show 15:00). See document RFQ details for closing time. (DOCUMENT: RFQ-BIOMETRIC SERVICES_.pdf)
- Submission address: ITB Offices, 65 Trelawney Road, Fillan Park, Pietermaritzburg 3201. (DOCUMENT: REQUEST FOR THE PROVISION OF BIOMETRIC ATTENDANCE MANAGEMENT SOFTWARE SERVICES)
- Submission method: Use official bid forms; do not re-type; deliver physically by the deadline. (DOCUMENTS: PART A–Invitation to Bid)
- Documents to submit: 
  - Duly completed quotation document and pricing schedule. 
  - Valid Tax Compliance Status PIN; CSD report not older than 1 month; Proof of address (utility bill/lease). 
  - Completed SBD forms (SBD1, SBD3.3, SBD4, SBD6.1, SBD7.1) and pricing. 
  - B-BBEE status documentation (level verification or sworn affidavit). 
  - Proof of ownership and address for the specific goals (CSD and utility bill/lease). 
  - If applicable, proof of VAT registration. (DOCUMENTS: both RFQ PDFs and pricing schedule)
- Pre-qualification: SARS tax status and CSD registration required; any consortium/ JV must submit separate TCS/PIN/CSDs. (DOCUMENTS: TAX/CSD sections)
- Additional: Ensure compliance with Preferential Procurement Regulations 2022 (80/20) and related conditions; indicate how points for specific goals are claimed. (DOCUMENTS: SBD6.1)

## Description

REQUEST FOR THE PROVISION OF BIOMETRIC ATTENDANCE MANAGEMENT SOFTWARE SERVICES

REQUEST FOR THE PROVISION OF BIOMETRIC ATTENDANCE MANAGEMENT SOFTWARE SERVICES

Conditions: N/A

## Documents

- RFQ-BIOMETRIC SERVICES\_.pdf..pdf
- RFQ-BIOMETRIC SERVICES\_.pdf
- REQUEST FOR THE PROVISION OF BIOMETRIC ATTENDANCE MANAGEMENT SOFTWARE SERVICES

Documents download with a free BidWunder account.

## Published on

- [Ingonyama Trust Board](https://ingonyamatrust.org.za/procurement/)
- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)
- [eTenders.gov.za](https://www.etenders.gov.za)

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> Source: https://za.bidwunder.com/tenders/request-for-the-provision-of-biometric-attendance-management-software-services-424efc83