# Revised - Appointment of a service provider for reactive maintenance, planned preventative scheduled maintenance, supply, delivery and installation of new Heating Ventilation Air Conditioning (HVAC) equipment for a period of 3 years

> This tender closed on 2026-07-22.

- **Reference:** NRF/SAAO/RFQ/118602-R
- **Issuer:** [National Research Foundation](https://za.bidwunder.com/tenders/issuer/national-research-foundation.md)
- **Region:** Western Cape
- **Type:** Request for quotation
- **Published:** 2026-07-09
- **Closing date:** 2026-07-22 17:00 SAST
- **Briefing:** 2026-07-15 13:30 SAST
- **Sectors:** [Electricity and gas](https://za.bidwunder.com/tenders/sector/D35.md)

## Summary

#### Overview
**This RFQ seeks a service provider for reactive maintenance, planned preventative maintenance, supply, delivery and installation of new HVAC equipment for a period of 3 years.** Bidders should have HVAC maintenance/installation capability, including certified refrigeration technicians with F‑Gas registration, and meet SAAO/NRF requirements (CIDB, COIDA, tax compliance, and B-BBEE). The contract favors Samsung/Daikin brands where possible and requires e-submission via the ETender portal, with a non-compulsory briefing on 15 July 2026.

#### Requirements
- Technical qualifications: qualified refrigeration technicians with Trade Certificates; F‑Gas registration; SAQCC Gas registration for lead personnel; proof of Alliance system installer status; technicians’ CVs and relevant HVAC certificates.
- Corporate/compliance: CIDB 1 ME or higher; valid COIDA; tax compliance status; VAT registration; CSD registration; at least 5 years of HVAC maintenance/installation experience; three client reference letters (not older than 5 years).
- Documentation and safety: proof of Public Liability cover (min R500,000); site-specific health and safety file, SSOs, MSDS; PPE and branded staff identification; adherence to SAAO safety and site procedures; completion and sign-off of required documentation (COCs, work reports).
- Technical/operational: 24/7 response capability; on-site technician within 24 hours for faults; 12-month defects liability; adherence to SABS standards; parts procurement rules (new/refurbished with warranty); brand standardization (Samsung/Daikin preferred).

#### How to Apply
- Briefing: Non-compulsory briefing on 15 July 2026 at SAAO, 1 Observatory Road (12:30? see RFQ) (non-compulsory).  
- Submission: Via ETender portal only; closing date 22 July 2026 at 15:00.  
- Documents to submit (mandatory): SBD 1, SBD 3.1 (pricing), SBD 4, SBD 6.1, COIDA, CIDB 1 ME or higher, BBBEE proof, three references, SAQCC Gas registration, technician CVs, proof of Alliance installer status, public liability cover.  
- Additional: CVs/qualifications for all staff; proof of training; tax/compliance confirmations; 60-day bid validity.  
- Where to obtain: RFQ documents are on the ETender portal (and SAAO tenders page). (Document: NRF-SAAO-RFQ-118602 - Maintenance and installation of Heating Ventilation Air Conditioning (HVAC) equipment for a period of 3 years.pdf)

## Description

Revised - Appointment of a service provider for reactive maintenance, planned preventative scheduled maintenance, supply, delivery and installation of new Heating Ventilation Air Conditioning (HVAC) equipment for a period of 3 years

Revised - Appointment of a service provider for reactive maintenance, planned preventative scheduled maintenance, supply, delivery and installation of new Heating Ventilation Air Conditioning (HVAC) equipment for a period of 3 years

Conditions: Please be informed that the brands currently in use have been updated. Briefing Venue: SAAO Observatory, 1 Observatory Road, Observatory, 7925

## Documents

- NRF-SAAO-RFQ-118602 - Maintenance and installation of Heating Ventilation Air Conditioning (HVAC) equipment for a period of 3 years.pdf..pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/revised-appointment-of-a-service-provider-for-reactive-maintenance-planned-preve-09639923