# RFP-003/26: Firm to operationalise fleet management platform for 50 EVs

> This tender closed on 2026-06-19.

- **Reference:** UNDP-SLE-00292,1
- **Issuer:** [UNDP-SLE - SIERRA LEONE](https://za.bidwunder.com/tenders/issuer/undp-sle-sierra-leone.md)
- **Type:** RFP - Request for proposal
- **Published:** 2026-06-04
- **Closing date:** 2026-06-19 03:59 GMT
- **Sectors:** [IT services](https://za.bidwunder.com/tenders/sector/J62.md), [Information services](https://za.bidwunder.com/tenders/sector/J63.md)

## Summary

#### Overview
**UNDP Sierra Leone invites proposals from qualified firms to operationalise a fleet management platform for 50 electric vehicles (EVs).** Bidders should have proven experience delivering fleet management systems, telematics integration, data security, and scalable deployments suitable for UNDP/NGO contexts. Proposals are to be submitted online via the UNDP Quantum portal by 2026-06-19 03:59, with clarifications through the same system. Contact: vendors.sle@undp.org.

#### Requirements
- Demonstrated experience delivering fleet management platforms and telematics for fleets (preferably government/NGO contexts).
- Ability to deploy and operate a cloud-based platform for 50 EVs, including vehicle tracking, maintenance scheduling, reporting, and analytics.
- Strong cybersecurity, data privacy, and API/integration capabilities.
- Availability of qualified personnel with CVs (Form H) and evidence of eligibility (Form F);
- Compliance with UNDP procurement rules and transparent pricing; ability to provide references.

#### How to Apply
- Access the tender on the UNDP Quantum portal; log in and subscribe to this tender.
- Prepare and submit your proposal by 2026-06-19 03:59 (local time) via the online portal.
- Submit the required documents: Form A (Proposal Confirmation), Form B (Checklist), Form C (Technical Proposal Submission), Form D (Proposer Information), Form E (JV/Consortium Information), Form F (Eligibility and Qualification), Form G (Technical Proposal), Form H (CVs of key personnel), Form I (Exclusivity/Availability), Form J (Financial Proposal Submission), Form K (Financial Proposal).
- Complete registrations/pre-qualifications as indicated (primarily Forms F and D per UNDP requirements).
- Clarifications should be submitted through the portal; follow Section 3: Data Sheet for any timing details.
- Bid documents are available through the UNDP Quantum portal (see portal for access).

## Description

RFP-003/26: Firm to operationalise fleet management platform for 50 EVs

SECTION 1: LETTER OF INVITATION

United Nations Development Programme, hereinafter referred to as UNDP hereby invites prospective proposers to submit a proposal in accordance with the General Conditions of Contract and the Terms of Reference as set out in this Request for Proposal (RFP).

To enable you to submit a proposal, please read the following attached documents carefully.

Section 1: This Letter of Invitation

Section 2: Instruction to Proposers

Section 3: Data Sheet

Section 4: Evaluation Criteria

Section 5: Terms of Reference

Section 6: Conditions of Contract and Contract Forms

Section 7: Proposal Forms

· Form A: Proposal Confirmation

· Form B: Checklist

· Form C: Technical Proposal Submission

· Form D: Proposer Information

· Form E: Joint Venture/Consortium/Association Information

· Form F: Eligibility and Qualification

· Form G: Format for Technical Proposal

· Form H: Format for CV of proposed key personnel

· Form I: Statement of Exclusivity and Availability

· Form J: Financial Proposal Submission

· Form K: Format for Financial Proposal

If you are interested in submitting a proposal in response to this RFP, please prepare your proposal in accordance with the requirements and procedure as set out in this RFP and submit it by the deadline for submission of proposals set out in Section 3: Data Sheet.

Should you be interested to submit a proposal, please log in to the online portal and subscribe to this tender following the instructions in the system user guide. Should you require further clarifications, kindly communicate through the system as indicated in Section 3: Data Sheet.

We look forward to receiving your proposal. UNDP Sierra Leone Procurement Unit

Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-SLE-00292,1

## Published on

- [UNDP Procurement Notices](https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=46227)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/rfp-003-26-firm-to-operationalise-fleet-management-platform-for-50-evs-3fa31b1d