# RFP-004/26: Firm Development of an E-case filing system

> This tender closed on 2026-07-20.

- **Reference:** UNDP-SLE-00304
- **Issuer:** [UNDP-SLE - SIERRA LEONE](https://za.bidwunder.com/tenders/issuer/undp-sle-sierra-leone.md)
- **Type:** RFP - Request for proposal
- **Published:** 2026-07-07
- **Closing date:** 2026-07-20 03:59 GMT
- **Sectors:** [IT services](https://za.bidwunder.com/tenders/sector/J62.md), [Computer and electronic products](https://za.bidwunder.com/tenders/sector/C26.md)

## Summary

#### Overview
**Development of an E-case filing system for UNDP Sierra Leone.** UNDP invites proposals from IT/software development firms to design and implement an electronic case filing system under the RFP process. Proposals must follow UNDP’s standardTerms of Contract and be submitted via the UNDP Quantum online portal.

#### Requirements
- Proposals must follow the UNDP RFP process and submit the listed forms A–K (A: Proposal Confirmation; B: Checklist; C: Technical Proposal; D: Proposer Information; E: Joint Venture/Consortium/Association Information; F: Eligibility and Qualification; G: Technical Proposal Format; H: CVs; I: Exclusivity/Availability; J: Financial Proposal Submission; K: Format for Financial Proposal).
- Access bid documents and submit via the UNDP Quantum portal (Documents available on UNDP Quantum portal).
- Submission deadline: **2026-07-20 03:59**.
- Clarifications must be submitted through the system as indicated in Section 3: Data Sheet.

#### How to Apply
- Submit by the deadline via the UNDP Quantum online portal.
- Complete and submit Forms A–K, including Technical and Financial Proposals.
- Register or log in to the portal and subscribe to this tender (UNDP Sierra Leone).
- Bid documents are available through the UNDP Quantum portal.

## Description

RFP-004/26: Firm Development of an E-case filing system

SECTION 1: LETTER OF INVITATION

United Nations Development Programme, hereinafter referred to as UNDP hereby invites prospective proposers to submit a proposal in accordance with the General Conditions of Contract and the Terms of Reference as set out in this Request for Proposal (RFP).

To enable you to submit a proposal, please read the following attached documents carefully.

Section 1: This Letter of Invitation

Section 2: Instruction to Proposers

Section 3: Data Sheet

Section 4: Evaluation Criteria

Section 5: Terms of Reference

Section 6: Conditions of Contract and Contract Forms

Section 7: Proposal Forms

· Form A: Proposal Confirmation

· Form B: Checklist

· Form C: Technical Proposal Submission

· Form D: Proposer Information

· Form E: Joint Venture/Consortium/Association Information

· Form F: Eligibility and Qualification

· Form G: Format for Technical Proposal

· Form H: Format for CV of proposed key personnel

· Form I: Statement of Exclusivity and Availability

· Form J: Financial Proposal Submission

· Form K: Format for Financial Proposal

If you are interested in submitting a proposal in response to this RFP, please prepare your proposal in accordance with the requirements and procedure as set out in this RFP and submit it by the deadline for submission of proposals set out in Section 3: Data Sheet.

Should you be interested to submit a proposal, please log in to the online portal and subscribe to this tender following the instructions in the system user guide. Should you require further clarifications, kindly communicate through the system as indicated in Section 3: Data Sheet.

We look forward to receiving your proposal. UNDP Sierra Leone Procurement Unit

Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-SLE-00304

## Published on

- [UNDP Procurement Notices](https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=47327)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/rfp-004-26-firm-development-of-an-e-case-filing-system-6f79f8f8