# RFQ DESCRIPTION: NMISA WISHES TO PROCURE THE SERVICES OF A SERVICE PROVIDER FOR PROVISION OF A BOARD MANAGEMENT SYSTEM.

> This tender closed on 2026-07-29.

- **Reference:** RFQ: 02
- **Issuer:** [NATIONAL METROLOGY INSTITUTE OF SOUTH AFRICA](https://za.bidwunder.com/tenders/issuer/national-metrology-institute-of-south-africa.md)
- **Region:** Gauteng
- **Type:** Request for quotation
- **Published:** 2026-07-22
- **Closing date:** 2026-07-29 16:00 SAST
- **Sectors:** [Information and communication](https://za.bidwunder.com/tenders/sector/J.md)

## Summary

#### Overview
**NMISA seeks proposals for a secure, customised Board Management System to streamline board packs, collaboration, workflows, and governance records.** Suitable bidders are service providers with proven board-management software experience, strong information security (ISO 27001), and capability to supply, install, configure, train, and support a cloud-based solution that integrates with Microsoft 365 and works on mobile devices.

#### Requirements
- Must be an authorised Board Management System provider with proven capability to manage sensitive board documents and have implemented similar solutions for government entities.
- Functional capabilities include automated board pack assembly, agenda/minutes, annual board calendar, real-time collaboration, e-signatures, dashboards, secure messaging, action tracking, offline access, audit trails, in-meeting voting, watermarking, and document-level permissions.
- Technical: mobile/tablet compatibility (iOS/Android/Windows), integration with Microsoft 365 (Outlook/Teams/OneDrive/SharePoint).
- Security/compliance: ISO 27001 certification, advanced encryption, multi-factor authentication, mobile device management (remote wipe), RBAC, granular document permissions, high-availability/cloud DR.
- Training and support: onboarding/training, user manuals, 24-hour help desk, ongoing maintenance post go-live.
- Evaluation will include compulsory technical conformance (must meet all), bidder experience (10+ years preferred, with references), risk management approach, administration/ease of use, governance understanding, and price/BBBEE under the 80/20 or 90/10 scheme.

#### How to Apply
- Submission deadline: 29 July 2026 at 14:00 (Board Management Systems RFQ.pdf). Proposals must be valid for 30 days from closing date.
- Submission method: Email proposals to scm5@nmisa.org (Board Management Systems RFQ.pdf).
- Documents to submit: proposals and forms per the RFQ; complete SBD4 and SBD6.1; company profile; BBBEE proof; references; Annexure A for experience; pricing schedule; payment terms. RFQ documents are available on NMISA’s website (Board Management Systems RFQ.pdf).
- Registrations/pre-qualifications: BBBEE status proof required; bid evaluation includes BBBEE points. No CIDB mention in the material.
- Briefings: not specified.
- Where to obtain documents: NMISA website; RFQ documents referenced as Board Management Systems RFQ.pdf.

## Description

RFQ DESCRIPTION: NMISA WISHES TO PROCURE THE SERVICES OF A SERVICE PROVIDER FOR PROVISION OF A BOARD MANAGEMENT SYSTEM.

RFQ DESCRIPTION: NMISA WISHES TO PROCURE THE SERVICES OF A SERVICE PROVIDER FOR PROVISION OF A BOARD MANAGEMENT SYSTEM.

Delivery Location: Meiring Naude Road - Lynnwood Ridge - Pretoria - 0040

## Documents

- Board Management Systems RFQ.pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders OCDS API](https://www.etenders.gov.za/Home/opportunities?id=1)

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> Source: https://za.bidwunder.com/tenders/rfq-description-nmisa-wishes-to-procure-the-services-of-a-service-provider-for-p-da4c384b