# SAT Tender 257/24- ATI Exhibition management company for Africa's Travel Indaba

- **Reference:** SAT Tender 257/24-
- **Issuer:** [South African Tourism](https://za.bidwunder.com/tenders/issuer/south-african-tourism.md)
- **Region:** National
- **Type:** Request for proposal
- **Closing date:** 2027-08-02 12:00 SAST
- **Briefing:** 2024-07-11 11:00 SAST (compulsory)
- **Sectors:** [Other professional services](https://za.bidwunder.com/tenders/sector/M74.md)

## Summary

#### Overview
**SAT Tender 257/24 seeks an Exhibition Management Company to run Africa’s Travel Indaba (ATI) for a 36-month contract.** A companion MA (Meetings Africa) stream is a separate RFP. Bidders should be experienced in business-to-business exhibitions, with capabilities in project management, logistics, build/venue infrastructure, sales strategy, and buyer recruitment. Key prerequisites include registration on the National Treasury’s Central Supplier Database (CSD), valid SARS tax status, and membership of an official exhibitions management trade association (e.g., EXSA, AAXO, SAACI, UFI). Submissions are via the official e-procurement portal; compulsory briefing 11 July 2024; closing date 2 August 2024. The tender uses SAT’s procurement framework, and awards may be made to one or more bidders on a non-exclusive basis.

#### Requirements
- Mandatory qualifications: CSD registration and proof; SARS tax compliance (including Tax Compliance Status and PIN); membership in an exhibition management association; ability to submit via the e-procurement portal. (Part C, Phase 1; Part B)
- Evaluation: Phase 1 administrative/mandatory checks; Phase 2 Desktop evaluation (out of 200; minimum 70% to advance); Phase 2B Pitch (minimum 70%); Phase 3 price and specific goals using 80/20 or 90/10 preference points based on the lowest acceptable bid. (Part C)
- Contract terms: 36-month SLA; possible downscaling with 3 months’ notice; payments within 30 days of valid invoice; VAT inclusive in prices; IP rights vest in SAT; confidentiality and anti-corruption terms. (Part B, Part C)
- Scope: lead bidder role for Africa’s Travel Indaba and separate parallel process for Meetings Africa; bidders may bid for ATI, MA, or both, with independent submissions for each stream. (Part B)
- Documentation: complete and submit all forms (including SBD 1 and SBD 4), POEs and client references, and CVs for key personnel. (Part C)

#### How to Apply
- Briefing session: compulsory online briefing 11 July 2024 at 11:00 SA time. (Part B) • Qs due by 11 July; responses published by 16 July. (Part C)
- Submission: submit responses only via the official e-procurement portal; no physical deliveries. Closing: 02 August 2024 at 12:00 SA time. (Part B)
- Documents to prepare: complete official bid forms (SBD 1, SBD 4), evidence of CSD registration, tax status, membership confirmation, and Portfolio of Evidence with client references, plus CVs for proposed team. (Part C) 
- Pre-qualification and registrations: ensure CSD registration and tax status; join an official exhibition association; check the portal for the tender documents and any amendments. (Part A/Part C)
- Duration and follow-up: bids stay valid for five months; contracts include SLAs and performance reviews. (Part B)

Notes: ATI and MA streams are described in Part B; ATI-specific details and MA cross-reference appear in the attached Part B documents. (Part B)

## Description

SAT Tender 257/24- ATI Exhibition management company for Africa's Travel Indaba

Compulsory Briefing Session: 11 July 2024 at 11:00 AM (SA Time)

## Documents

- Click here to download Part C
- Click here to download Part A
- Click here to download Part B
- Click here to download Part C
- Click here to download Part A
- Click here to download Part B
- Click here to download the Tender Submission Register
- Click here to download the Tender Submissions Register

Documents download with a free BidWunder account.

## Published on

- [South African Tourism](https://www.southafrica.net/gl/en/corporate/page/tenders)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/sat-tender-257-24-ma-exhibition-management-company-for-meeting-s-africa-da79989c