# SERVICE AND MAINTENANCE OF REFRIGERATORS AND COLD ROOMS

> This tender closed on 2026-09-28.

- **Reference:** UNDP-ZWE-02083
- **Issuer:** [UNDP-ZWE - ZIMBABWE](https://za.bidwunder.com/tenders/issuer/undp-zwe-zimbabwe.md)
- **Type:** RFQ - Request for quotation
- **Published:** 2026-09-21
- **Closing date:** 2026-09-28 10:00 CAT
- **Sectors:** [Other professional services](https://za.bidwunder.com/tenders/sector/M74.md)

## Summary

#### Overview
**Procurement of preventive maintenance and ongoing service for 213 refrigerators and cold rooms (blood bank, pharmaceutical and laboratory types) with spare-parts replacement, testing, reporting, and IPC/HSE compliance.** Bidders with refrigeration service capabilities, access to OEM parts, and experience with laboratory cold-chain equipment should consider bidding.

#### Requirements
- Team of qualified specialists to perform all preventive maintenance within the contract period.
- Use genuine or manufacturer-approved spare parts; equivalents require prior written UNDP approval.
- Use calibrated test instruments; document findings, adjustments, faults, parts replaced and post-service verification results.
- Submit all reports, job cards and deliverables to UNDP (primary recipient) with copies to MoHCC Directorate of Laboratory Services.
- Comply with infection prevention and control (IPC) protocols and applicable health, safety and environmental (HSE) regulations at all times.
- Scope: preventive maintenance on 213 refrigerators (blood bank, pharmaceutical and general laboratory types) at designated facilities; all activities to follow the minimum maintenance standard with no alternative methodology.

#### How to Apply
- Submission deadline: **2026-09-28 08:00**. 
- Submission method: via UNDP Quantum portal; bid documents are available there (see link in metadata). 
- Documents to submit: as per UNDP Quantum portal RFQ requirements (no attached documents provided in this summary). 
- Required registrations/pre-qualifications: not specified in the metadata provided. 
- Briefing/session details: not provided in the metadata. 
- Where to obtain bid documents: UNDP Quantum portal (https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?...UNDP-ZWE-02083).

## Description

SERVICE AND MAINTENANCE OF REFRIGERATORS AND COLD ROOMS

· Deploy a sufficient team of qualified specialists to complete all preventive maintenance within the contract period.

· Replace worn or defective components using genuine or manufacturer-approved spare parts only. Equivalent-specification parts may be used only with prior written approval from UNDP.

· Use calibrated test instruments for all measurements and document all findings, adjustments, faults, parts replaced and post-service verification results.

· Submit all reports, job cards and deliverables to UNDP (primary recipient) with copies to MoHCC Directorate of Laboratory Services.

· Comply with facility infection prevention and control (IPC) protocols and applicable HSE regulations at all times.

Refrigerator - Preventive Maintenance

Scope: 213 refrigerators (blood bank, pharmaceutical and general laboratory type) at designated facilities

For each refrigerator, the firm shall:

The activities listed below constitute the mandatory minimum maintenance standard. All activities shall be performed on every refrigerator unit. No alternative methodology should be proposed.

· Clean condenser coils and fins using compressed air or appropriate cleaning tools; clean evaporator components as accessible.

· Inspect and clean condenser fan motor and blades; verify correct airflow direction and fan rotation.

· Inspect door gaskets for tears, gaps, hardening or loss of seal; replace defective gaskets.

· Inspect door hinges, closers and locks; adjust or replace as required.

· Inspect thermostat/temperature controller; verify set-point accuracy against a calibrated reference thermometer; record ambient temperature, set-point and actual internal temperature.

· Inspect refrigerant system for leaks using an approved leak detector; record refrigerant type and action taken.

· Check and clean drainage system, drip tray and drain tube; ensure drainage is unobstructed.

· Inspect elect...

Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-ZWE-02083

## Published on

- [UNDP Procurement Notices](https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=49854)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/service-and-maintenance-of-refrigerators-and-cold-rooms-9450b685