# SUPPLY AND DELIVERY OF A VIDEO CONFERENCING SOLUTION INCLUDING SUPPORT AND MAINTENANCE FOR A PERIOD OF 5 YEARS

> This tender closed on 2026-07-31.

- **Reference:** NRA 2025/0132R
- **Issuer:** [South African National Roads Agency Soc Limited (SANRAL)](https://za.bidwunder.com/tenders/issuer/south-african-national-roads-agency-soc-limited-sanral.md)
- **Region:** Gauteng
- **Type:** Request for proposal
- **Published:** 2026-07-03
- **Closing date:** 2026-07-31 14:00 SAST
- **Briefing:** 2026-07-15 14:00 SAST
- **Sectors:** [Wholesale trade](https://za.bidwunder.com/tenders/sector/G46.md)

## Summary

#### Overview
**This tender seeks the supply and delivery of a video conferencing solution including support and maintenance for five years, integrated with Microsoft Teams, across SANRAL offices nationwide.** The contract covers supply/install/commission and five years of maintenance, with mobile video conferencing trolleys and fixed installations (as per the pricing schedule). (RFP Document - Goods and Services- Video Conferencing Solutions.pdf)

#### Requirements
- Certified reseller or OEM partnership for the proposed solution, with OEM confirmation.
- ISO 45001 certification.
- Site visits attendance certificate.
- Registration on the National Treasury Central Supplier Database (CSD); if in a JV, each member must be registered.
- SARS Tax Compliance: valid PIN or tax clearance; ability to provide TCS if applicable.
- B-BBEE status verification or sworn affidavit; JV must present consolidated B-BBEE status; JV agreement if applicable.
- At least three recent references for video conferencing solutions (past 60 months).
- Key personnel: CVs for Project Manager and technical team; relevant qualifications and certifications (e.g., Prince2/PMP).
- Detailed Project Management Methodology and transition plan (handover to operations).
- Technical compliance: complete product brochures, OEM/reseller proof, and site visit certificates.
- Sub-contracting plan to Targeted Enterprises with monthly reporting; penalties for non-compliance.
- Returnable documents (A1–A18 forms) completed and current for contract term; pricing aligned to the schedule.

(Source: RFP sections on eligibility, qualifications, and returnable documents; site visit requirements and technical criteria are in the attached RFP.)

#### How to Apply
- Submission deadline: 31 July 2026 at 12:00; sealed in a clearly marked envelope, placed in the SANRAL tender box (COC Building, 36 Assegaai Wood Street, Centurion). Include one original, one hard copy, and one electronic copy.
- Clarifications: queries by 27 July 2026 17:00 via ProcurementER1@sanral.co.za.
- Briefing: non-mandatory session on 15 July 2026 at 12:00 via MS Teams (link in RFP). Physical site inspections are mandatory; dates/venues: HO Centurion 20 July, ECP Port Elizabeth 22 July, WCP Bellville 24 July (attendance required; see attached notes).
- Documents to submit: complete SBD1 form and all listed returnable documents (Forms A1–A18, B1–B9, etc.) plus the Pricing Schedule (RFP pricing format must be used).
- Delivery/implementation: equipment to be delivered and commissioned within 12 weeks from contract date (excluding North West office); payment milestones only after delivery/commissioning.
- Where to obtain bid documents: the attached RFP document (RFP Document - Goods and Services- Video Conferencing Solutions.pdf).

Note: Evaluation includes technical responsiveness, minimum thresholds, and a weighted price/BBEE/Specific Goals framework. (Source: RFP sections on submission, briefing, site visits, returnables, and evaluation.)

## Description

SUPPLY AND DELIVERY OF A VIDEO CONFERENCING SOLUTION INCLUDING SUPPORT AND MAINTENANCE FOR A PERIOD OF 5 YEARS

SUPPLY AND DELIVERY OF A VIDEO CONFERENCING SOLUTION INCLUDING SUPPORT AND MAINTENANCE FOR A PERIOD OF 5 YEARS

Conditions: The RFP submissions will close at 12h00 on Friday, 31 July 2026 and all RFP documentation must be sealed in a clearly marked envelope and placed in the tender box. Briefing Venue: https://teams.microsoft.com/meet/336053246385501?p=vhgBdC5kWMOjWvFJhe

## Documents

- RFP Document - Goods Services- Video Conferencing Solutions.pdf..pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/supply-and-delivery-of-a-video-conferencing-solution-including-support-and-maint-b7aa1111