# TENDER DOCUMENT FOR RENEWAL OF MICROSOFT 365 LICENSE

> This tender closed on 2026-07-27.

- **Reference:** tender-document-for-renewal-of-microsoft-365-license
- **Issuer:** [Kumkani Mhlontlo Local Municipality](https://za.bidwunder.com/tenders/issuer/kumkani-mhlontlo-local-municipality.md)
- **Region:** Eastern Cape
- **Type:** Open Tender
- **Closing date:** 2026-07-27 12:00 SAST

## Summary

#### Overview
**Renewal of Microsoft 365 E3 licenses for 160 users over 36 months, including 10 Copilot add-ons, Microsoft Entra ID, security and compliance features, and related licensing services.** Open tender by Kumkani Mhlontlo Local Municipality; suitable Microsoft licensing partners/resellers with capacity to manage enterprise licensing, reporting, training, and governance. Funds are available from Equitable Share. See document for full scope (TENDER DOCUMENT FOR RENEWAL OF MICROSOFT 365 LICENSE.pdf).

#### Requirements
- Authorized Microsoft licensing partner or reseller; provide current Microsoft accreditation/partnership proof.
- One Microsoft-certified technical member on the project (e.g., O365 Fundamentals, O365 SA/Administrator Expert).
- Scope: renewal of 160 Microsoft 365 E3 licenses; 10 Copilot add-ons; Entra ID; MFA; security/compliance features; device management.
- Manage contractual arrangements under the government licensing framework; provide licensing docs and confirmations; permit license quantity adjustments subject to SCM approval; assist with provisioning and activation; deliver training.
- Ongoing support: technical/licensing support; annual licensing reports; usage/subscription reports on request; renewal notices 120 days before expiry.
- POPIA compliance: comply with protection of personal information; POPIA addendum included (security, breach notifications, audits).
- Subcontracting: if used, main provider remains responsible.
- Evaluation: Stage 1 functionality (minimum 70/100) with references and certifications; Stage 2 price and preferences (80/20 or 90/10; specific goals with proof like IDs, CSD, etc.).

#### How to Apply
- Deadline: 27 July 2026 at 12:00 (closing). Submission to Tender Box; no electronic submissions accepted. Documents via Etender portal and Mhlontlo website. (TENDER DOCUMENT FOR RENEWAL OF MICROSOFT 365 LICENSE.pdf)
- Submission method: physical bids on official forms; deposit in the Tender Box at 96 Mabindla Street, Qumbu, or post to P.O. Box 31, Qumbu 5180.
- Documents to submit: Tax clearance (MBD 2); BBBEE certificate (MBD 6.1); CSD number; SARS PIN; Proof of municipal rates; Quotations on letterhead; Certified BBBEE; All MBDs signed (MBD 1–9 as applicable); Enquiries to M. Nomsobo or Ms T. Lvuvalo.
- Where to obtain documents: on Etender portal and Mhlontlo website (TENDER DOCUMENT FOR RENEWAL OF MICROSOFT 365 LICENSE.pdf). For questions, contact Mr M. Nomsobo and Ms T. Lvuvalo.

## Description

TENDER DOCUMENT FOR RENEWAL OF MICROSOFT 365 LICENSE

Kumkani Mhlontlo Local Municipality invites suitably qualified service providers for the renewal of Microsoft 365 licenses (E3) for 160 users, plus ten (10) Copilot add-ons, Microsoft Entra ID capabilities, security and compliance features, and related licensing services. Contract term 36 months. Bids evaluated on functionality and price with 80/20 or 90/10 preference as per SCM policy. Closing date 27/07/2026 at 12:00, Tender Box at Kumkani Mhlontlo Local Municipality, Qumbu. Documents via Etender portal and Mhlontlo website. Availability of funds from Equitable Share. Questions to Mr M Nomsobo and Ms T Lvuvalo.

## Documents

- TENDER DOCUMENT FOR RENEWAL OF MICROSOFT 365 LICENSE

Documents download with a free BidWunder account.

## Published on

- [Kumkani Mhlontlo Local Municipality Tenders](https://mhlontlolm.gov.za/current-tenders/)
- [Mhlontlo Local Municipality](https://mhlontlolm.gov.za/current-tenders/)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/tender-document-for-renewal-of-microsoft-365-license-737a1dc2