# The provision of a scanning, indexing and storage service for the city of cape town’s motor vehicle registration and licencing section and ethics and forensics services department

> This tender closed on 2026-10-26.

- **Reference:** 076S/2026/27
- **Issuer:** [City of Cape Town](https://za.bidwunder.com/tenders/issuer/city-of-cape-town.md)
- **Region:** Western Cape
- **Type:** Open tender
- **Published:** 2026-09-18
- **Closing date:** 2026-10-26 10:00 SAST
- **Briefing:** 2026-10-06 09:00 SAST
- **Sectors:** [Finance and insurance](https://za.bidwunder.com/tenders/sector/K.md)

## Summary

#### Overview
**The procurement is for a scanning, indexing and storage service for the City of Cape Town’s Motor Vehicle Registration and Licensing Section and Ethics and Forensics Services Department.** Suitable bidders are professional service providers with proven experience in digitization, indexing, secure document storage and related workflow; qualifications include compliance with the City’s SCM policy and required registrations.

#### Requirements
- Compliance with the City’s SCM Policy and tender conditions, including applicable returnable documents.
- Registration on the City of Cape Town Supplier Database and on the National Treasury Central Supplier Database (CSD).
- Tax compliance: SARS status and provision of a Tax Compliance PIN; evidence required.
- Declarations: absence of conflicts of interest; completed Declarations of Interest, Conflicts of Interest, and related certifications.
- Evidence of relevant experience: scanning, indexing and storage services performed in the last 2 years, with reference letters.
- No mandatory samples; other standard pre-conditions and verification rights as per the tender.

#### How to Apply
- Obtain the tender document and returnable schedules from the City’s tender process (Final tender document 76S_2026_27 - Provision of Scanning Indexing and Storage Services.pdf).
- Site visit/clarification: 6 October 2026 at 09:00 via Microsoft Teams; not compulsory but strongly recommended.
- Closing date/time: 26 October 2026 at 10:00; Tender Box 214, Civic Centre, Cape Town.
- Submit a sealed tender with the Form of Offer and Acceptance plus all returnable documents (per the contract), including Schedule F13A/B evidence if requested.
- Pre-qualification: register on the CCT Supplier Database and on CSD; provide SARS Tax Compliance PIN; ensure compliance with other registration requirements.
- If applicable, be prepared for clarification requests, price evaluation, and possible negotiations as per the tender rules. 
(See Final tender document 76S_2026_27 for exact submission instructions and required forms.)

## Description

The provision of a scanning, indexing and storage service for the city of cape town’s motor vehicle registration and licencing section and ethics and forensics services department

The provision of a scanning, indexing and storage service for the city of cape town’s motor vehicle registration and licencing section and ethics and forensics services department

Department: Revenue

## Documents

- Final tender document 76S\_2026\_27 - Provision of Scanning Indexing and Storage Services.pdf..pdf

Documents download with a free BidWunder account.

## Published on

- [City of Cape Town](https://web1.capetown.gov.za/web1/tenderportal/Tender/Details/329400)
- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/the-provision-of-a-scanning-indexing-and-storage-service-for-the-city-of-cape-to-157cc3fb