# The Provision of venue, accommodation, and catering services to the CSIR to host the

> This tender closed on 2026-10-14.

- **Reference:** CSIR RFQ 9543/14/10/2026
- **Issuer:** [Council for Scientific and Industrial Research CSIR](https://za.bidwunder.com/tenders/issuer/council-for-scientific-and-industrial-research-csir-2.md)
- **Region:** National
- **Type:** Request for quotation
- **Published:** 2026-09-29
- **Closing date:** 2026-10-14 18:30 SAST
- **Sectors:** [Professional, scientific, technical](https://za.bidwunder.com/tenders/sector/M.md)

## Summary

#### Overview
**CSIR seeks quotes for the provision of venue, accommodation, and catering services to host the 2026 NICIS National Student Competitions in the Western Cape or Gauteng, with related networking, security, and support requirements.** The 4-day event spans 30 November–10 December 2026 (Day 0 prep to Day 5 breakdown), and bidders should be able to host on-campus style venues with multiple demarcated competition areas and integrated hospitality, security, storage, and ICT needs (RFQ 9543/14/10/2026 - NICIS National Student Competition.pdf).

#### Requirements
- Public university/education facility in Western Cape or Gauteng; walking-distance access between venues, accommodation, and catering.
- 4 competition days (Day 1–Day 4) plus Day 0 setup and Day 5 breakdown; approx. 140 attendees per day; 120 student accommodations; catering with halal/vegan options.
- Venue needs: minimum 500 m² competition floors, 70 trestle tables, 156 chairs, staging/rooms for multiple lectures/meetings, 24-hour security, CCTV, secure storerooms, storage and handling for equipment.
- Networking: unrestricted SANReN Internet access, WiFi for at least 250 devices, LAN points, temporary LAN cabling, on-site IT/LAN support, and a dedicated 8U server rack for CSC equipment.
- Accommodation and meals: on-campus style housing, 120 students, 120 meals/day across the schedule, 24-hour refreshment stations, halal/vegan options.
- Mandatory returnables and legal/compliance: SBD forms (Annexures C, D), NDA (Annexure F), BBBEE/Preference documentation (Annexure E), tax compliance, CSD/SARS PIN, and proof of address/venue ownership where applicable.
- Pricing: submit detailed pricing via the Annexure B schedule, with all costs in Rand (incl. taxes) and notes for escalations/ROE.
- Evaluation: 80/20 price-preference weighting; elimination criteria include late bids, incorrect submission, NT database restrictions, tender defaulters, and missing mandatory documents.

(Annexure A contains the detailed scope; Annexure B pricing; Annexures C–F mandatory forms—see RFQ 9543/14/10/2026.)

#### How to Apply
- Submission deadline: 14 October 2026 at 16:30; questions by 9 October 2026 at 16:30.
- Submission method: electronically to tender@csir.co.za, subject: RFQ 9543/14/10/2026 and RFQ Description.
- Documents to submit: Annexure C (SBD 1), Annexure D (SBD 4), Annexure E (Preference Points form), Annexure F (Mutual NDA), Annexure B (Pricing Schedule), plus required pricing and credentials per Annexure A/B.
- Registrations: Central Supplier Database (CSD) and tax compliance (SARS PIN); separate TCS/CSD for JV/consortia; ensure tax compliance status.
- Briefing: onsite briefing address for potential site visits available at 627 Meiring Naude Road, Brummeria, Pretoria 0184.
- If not attached, bid documents are accessed via the RFQ package; ensure file naming and size limits per CSIR requirements.
- Note: CSIR reserves rights to extend closing, cancel, or negotiate elements (RFQ terms and special conditions).

(RFQ documents: RFQ 9543/14/10/2026 - NICIS National Student Competition.pdf)

## Description

The Provision of venue, accommodation, and catering services to the CSIR to host the

The Provision of venue, accommodation, and catering services to the CSIR to host the 2026 National Integrated Cyberinfrastructure System (NICIS) National Student Competitions in the Western Cape Province or the Gauteng Province.

Conditions: N/A

## Documents

- RFQ 9543-14-10-2026 - NICIS National Student Competition.pdf..pdf

Documents download with a free BidWunder account.

## Published on

- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/the-provision-of-venue-accommodation-and-catering-services-to-the-csir-to-host-t-e5fa6f32