# To appoint a ship crewing and manning agency panel to provide crew recruitment, placement, crew management, payroll administration services and occupational medical services to approximately 150 crew members onboard six (6) DFFE/MLRF fleet of vessels including staff related to the project as required for a period of twelve (12) months.

> This tender closed on 2026-10-16.

- **Reference:** MLRF224/26
- **Issuer:** [Department of Forestry, Fisheries and the Environment](https://za.bidwunder.com/tenders/issuer/department-of-forestry-fisheries-and-the-environment.md)
- **Region:** National
- **Type:** Open tender
- **Published:** 2026-09-25
- **Closing date:** 2026-10-16 11:00 SAST

## Summary

#### Overview
**To appoint a ship crewing and manning agency panel to provide crew recruitment, placement, crew management, payroll administration services and occupational medical services to approximately 150 crew members onboard six DFFE/MLRF vessels for a period of twelve months.** Open tender from the Marine Living Resources Fund (MLRF) under the DFFE, seeking a panel of accredited SRPS providers capable of supplying maritime personnel and related services.

#### Requirements
- SAMSA accreditation for Seafarer Recruitment and Placement Services; ability to source, verify and deploy crew with STCW, CoCs, SAMSA medicals, and related documentation; 24/7 emergency replacement; medical facility within 5km of a coastal port.
- Compliance and certifications: valid SAMSA/Seafarer regulations documentation; Employment Agreements (SEAs); thorough background checks; verify citizenship, CoCs, STCW, and SAMSA medical fitness; 24/7 payroll and labour-relations capability; maintain records (e.g., SEA terms, contracts).
- Staffing capabilities: supply categories and ranks with valid STCW documentation as per DFFE fleet requirements (e.g., Master, Chief Mate, CNO, Second Engineer, Electro-Technical ratings, Able Seafarer, etc.); payroll administration, COIDA, UIF, PAYE; occupational medical services (SAMSA medicals, testing, vaccination) and 24/7 access.
- Compliance, registrations and governance: Tax compliance (SARS PIN or TCS), CSD/MASA supplier number where applicable; B-BBEE considerations; CAPES/APSO/ITA/CAPES membership; SETA where applicable for labour broker entities; audit/verification rights; GCC and SLA adherence.
- Documentation and references: SBD1, SBD2, SBD4; SAMSA accreditation; organogram; CVs of key personnel; three reference letters; audited financial statements; CK1; letters of authority to sign; certified IDs.

#### How to Apply
- Deadline: 16 October 2026 at 11:00 (see mlrf224.26_shipcrewingandmanningagencypanel.pdf).
- Submission method: deposit bids in the Bid Box at Ground Floor, Foretrust Building, 2 Martin Hammerschlag Way, Foreshore, Cape Town (official bid forms must be used).
- Documents to submit: completed SBD1, SBD2, SBD4; SAMSA Accreditation Certificate; Organogram; CVs; three contactable references; Audited FS; Tax Clearance/Pin or CSD/MAA number; identity documents for directors; Letter of Authority; CK1.
- Registrations/pre-qualifications: Tax compliance (PIN/TCS, SARS), CSD; VAT status; CAPES/APSO/ITA or SETA as applicable; SAMSA accreditation maintained throughout contract.
- Briefing: No briefing session for this Bid.
- Where to obtain bid documents: documents are provided with the invitation (MLRF pack) and may be accessed via the tender page or attached PDFs (e.g., mlrf224.26_shipcrewingandmanningagencypanel.pdf, Final Advert Pack MLRF224-26.pdf).
- Evaluation context: three-phase process (Pre-compliance, Non-Mandatory, Due Diligence) with possible RFIs; contractual terms follow GCC and any Special Conditions. 
- Payment: 30 days from approved deliverables; invoices to MLRF; VAT-inclusive; new PO numbers after each financial year (April).

## Description

To appoint a ship crewing and manning agency panel to provide crew recruitment, placement, crew management, payroll administration services and occupational medical services to approximately 150 crew members onboard six (6) DFFE/MLRF fleet of vessels including staff related to the project as required for a period of twelve (12) months.

## Documents

- mlrf224.26\_shipcrewingandmanningagencypanel.pdf
- Final Advert Pack MLRF224-26.pdf..pdf

Documents download with a free BidWunder account.

## Published on

- [Department of Environment, Forestry and Fisheries](https://www.dffe.gov.za)
- [eTenders.gov.za](https://www.etenders.gov.za)

More open tenders: https://za.bidwunder.com/tenders.md

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> Source: https://za.bidwunder.com/tenders/to-appoint-a-ship-crewing-and-manning-agency-panel-to-provide-crew-recruitment-p-cc691a0c