9-1-1 – RFQ068-2026-27 Provision of Ematheni Traditional Settlement Master PlanClosed

Overview

The Nongoma Local Municipality invites bids for Provision of Ematheni Traditional Settlement Master Plan, a professional spatial planning project to guide long‑term rural development and land-use within the eMatheni Traditional Authority area. Eligible bidders are professional service providers in town planning, GIS, rural development, environmental planning and related disciplines, with a SACPLAN‑registered project lead and multi‑disciplinary capability to engage with traditional authorities and align with SPLUMA, SDF, IDP and related statutes.

Closing: 14 October 2026, 12:00 PM. Documents available from 5 October 2026 on the municipality site and e-tenders portal (see 9/1/1-RFQ068/2026/27).

Requirements

• Project team must include a SACPLAN‑registered Professional Planner as Team Leader; strong background in town/planning, GIS, rural development; capable of multi‑disciplinary delivery and stakeholder coordination with traditional authorities.
• Deliverables include Final Ematheni Traditional Settlement Master Plan, ArcGIS GIS data (shapefiles/geodatabases), maps, reports (Environmental, Socio‑economic, Infrastructure, etc.), stakeholder engagement records, and a Public Participation Report; three hard copies and electronic versions; metadata per SANS 1878.
• Compliance and pre‑qualifications:
  • Complete Municipal Bid Documents MBD1, MBD3.3, MBD4, MBD6.1, MBD8, MBD9; sign all pages; CSD number; valid tax clearance or PIN; copy of CIPC documents; IDs for directors/shareholders; proof of address; bank letter; proof of address for directors; commitment to service level agreement.
  • Central Supplier Database (CSD) registration required; tax compliance verification via CSD or SARS eFiling; for foreign bidders, complete pre‑award questions.
  • 80/20 PPPFA evaluation; specific goals possible (HDI Black and HDI Woman ownership) with verification via CSD; total points 100.
  • No bids from state employees; other general SCM/GCC terms apply; retention and penalties apply for late/delivered milestones.
• Capacity and experience: proven competence in town/regional planning, GIS, rural development; experience with traditional authorities; stakeholder facilitation; SACPLAN registration for the project leader; multiyear project management and delivery within the 2027 timeline.

How to Apply

• Submit by: 14 October 2026, 12:00 PM (sealed envelope to Quotation Box at Nongoma Municipality, Lot 103 Main Street). Quotation valid for 60 days. (see 9/1/1-RFQ068/2026/27)
• Where to obtain documents: from Nongoma website and etenders portal (see 9/1/1-RFQ068/2026/27); shortlisting and evaluation per Responsiveness, Functionality, and 80/20 PPPFA.
• Documents to submit: complete MBDs (1, 3.3, 4, 6.1, 8, 9); CSD number or TAX PIN; IDs and birth‑dates of directors; proof of address; certificate of authority for signatory; banking details; CIPC registration; and any other supporting documents listed in the tender pack.
• Submission method: hand‑delivered to the Quotation Box as indicated; bidders must sign a submission register before placing the quote; late or incomplete proposals will be disqualified.
• Additional: the municipality may cancel or vary the bid; priority is given to compliant bids with full documentation and a robust methodology; payment terms and contract alignment follow the GCC and Government Procurement General Conditions of Contract.