95 AM(26/27) CATERING SERVICESClosed

Overview

Procurement of catering services for a 100-person event at the Meloding Multi-Purpose Centre, Virginia, Matjhabeng Local Municipality (Free State). This RFQ (95 AM (26/27)) by the Department of Forestry, Fisheries & Environment requires delivery of breakfast and lunch, beverages, and related catering logistics. Bidder eligibility is restricted to Matjhabeng Local Municipality service providers; mandatory compliance includes a valid Certificate of Acceptability for food premises and tax/CSD requirements. The RFQ uses an 80/20 preferential system with specific goals (Black ownership, women, or disabled individuals).

Requirements

• Mandatory: valid Certificate of Acceptability for food premises; service providers from Matjhabeng Local Municipality jurisdiction only.
• Returnable documents: completed and signed SBD documents, supplier formal quotation, and CSD report.
• Tax/CSD compliance: VAT details, CSD MAAA number, banking details; tax compliance status or SARS PIN (TCS) required.
• Preference points: 80/20 system; to claim specific goals, submit SBD 6.1, medical certificate (if claiming disability), SANAS/CIPC B-BBEE certificate or sworn affidavit, and Ownership Certificate.
• Submissions: formal quotation on company letterhead; responses must be emailed to the specified DFFE addresses; include RFQ number in the subject.
• Evaluation rights: DFFE may request additional information, perform due diligence, and is not obliged to award or award to the lowest bidder; non-compliant bids will be rejected.
• Compliance: SBD 4 and SBD 6.1 must be completed and signed; ensure compliance with POPIA and related privacy rules.
• Annexure A (RFQ AMMENDED.pdf) outlines delivery date, venue, and specific catering and equipment requirements.

How to Apply

• Submission deadline: 05 August 2026 at 12:00 (RFQ 95 AM (26/27)); responses by email to Quotations@dffe.gov.za (subject: RFQ number).
• Delivery/appointment: delivery on 06 August 2026 to Meloding Multi-Purpose Centre, Virginia, Matjhabeng LM (RFQ Annexure A).
• Documents to submit: completed SBDs (SBD 4 and SBD 6.1), supplier quotation, CSD report; ensure CSD MAAA number and banking details are included (RFQ text).
• Briefing: none required for this RFQ (no compulsory briefing session) (RFQ AMMENDED.pdf).
• Where to obtain documents: RFQ documents are provided with the invitation; inquiries to rfqenquiries@dffe.gov.za; quotations to Quotations@dffe.gov.za (RFQ AMMENDED.pdf).