ADVERTISEMENT: APPOINTMENT OF A PROFESSIONAL SERVICE PROVIDER FOR THE AUDIT AND MANAGEMENT OF THE RAILWAY SAFETY MANAGEMENT SYSTEM OF THE CITY OF TSHWANEClosed

Overview

The tender seeks to appoint a professional service provider to audit and manage the City of Tshwane’s Railway Safety Management System (SMS) in line with the National Railway Safety Regulator Act and the 2018 SMS Determination. Bidders should have railway SMS and safety-regulator experience (RSR), strong engineering credentials, and compliance documentation (CSD, tax status, BBBEE). Key target is ISO 9001, NOSA/ISO45001, PI insurance, ECSA registrations, and RSR interaction history.

Requirements

• ECSA registration with lead engineers (at least two Pr. Civil Eng with valid ECSA or equivalent Pr. Eng/Pr. Tech Eng).
• Minimum 10 years’ directly relevant experience across four areas (railway infrastructure condition/SHM, SMS development/audit, SHM of tunnels/bridges, level-crossing risk assessments) with two client reference letters from the past 10 years.
• Direct interaction with the RSR on behalf of a railway permit holder, plus at least 8 years’ managerial safety-regulator experience (CV required).
• ISO 9001:2015 certification (scope covering contract services).
• Active NOSA or ISO 45001 health and safety grading (not older than 12 months).
• Professional Indemnity insurance: minimum R5,000,000 per claim (not older than 3 months).
• Administrative/compliance: valid Tax PIN or TCS, CSD registration, up-to-date municipal charges for bidder and directors; completed MBD forms; audited financial statements (last 3 years or since inception); JV documentation if applicable.
• Mandatory briefing attendance; fully completed pricing schedule; pricing must be complete with no TIPPEX corrections.
• Specific preference criteria apply (80/20 price vs BB-BEE goals).

How to Apply

• Submission deadline: 10:00 on 4 September 2026; bids remain valid 90 days after closing date.
• Submission method: online via the City’s e-tender portal (Ariba); do not deposit in a tender box. See platform: https://portal.us.bn.cloud.ariba.com/.../RfxEvent/preview/1110022631?anId=ANONYMOUS (and related Amended PDFs).
• Briefing: Compulsory briefing session on 20 August 2026 at 10:00 (venue not specified in the excerpt; see documents).
• Documents to submit (where provided): MBD1 (Invitation to Bid), MBD4 (Declaration of Interest), MBD6.1 (Preference Points), MBD9 (Certificate of Independent Bid Determination); supporting returns include CSD summary, Tax PIN/TCS, BBBEE, municipal accounts, and directors’ details (see attached documents for precise forms).
• Required pre-qualifications: CSD registration, tax compliance, BBBEE status, municipal rates status; provide CVs and references; JV arrangements if applicable.
• Where to obtain bid documents: the quoted PDFs attached to the tender or via the City’s online portal (see filenames in parentheses: Q15-2026-27 QUOTATION DOCUMENT.pdf; Q15-2026-27 Quotation document).

Notes: If questions arise, use the technical contacts (Phillip Huma) and supply chain contact (Josia Masenya) listed in the documents.