APPOINTMENT OF A PANEL OF PROFESSIONAL CATERERS TO RENDER SERVICES IN VARIOUS MUNICIPALITIES WITHIN THE NKANGALA DISTRICT MUNICIPALITY FOR A PERIOD OF THREE (3) YEARS (AS AND WHEN REQUIRED) RE-ADVERTClosed

Overview

Procurement of a panel of professional caterers to render services in Nkangala District municipalities for three years (as and when required) – re-advertised. Suitable for established catering firms with food-premises certifications, HACCP/COA compliance, and capacity to service VIP, ad hoc, medium, large, and gala events.

Who should bid: catering companies registered in South Africa with valid health/safety certifications (Certificate of Acceptability or equivalent HACCP COA), Tax Compliance status, and the ability to meet equipment and staffing requirements. Bids may involve joint ventures; special forms apply.

Documents indicate a need for health, safety, and compliance credentials (MHS/COA/HACCP), tax and supplier registrations (SARS TCS, CSD), and robust project resources (equipment, vehicles) to score on functionality.

Key context: the scope includes a category-based service mix (VIP to gala dinners), with a performance-based, rotational panel approach over 36 months. The bid value is expected to not exceed R50 million.

(Document references: 11 Scope of Work Blue, 3 Tender data, 9 Pricing Instructions, 10 Bill of Quantities)

Requirements

• Health/compliance: Certificate of Acceptability for Food Premises or COA; HACCP compliance (COA acceptable); regulatory hygiene prerequisites.
• Insurance: Public liability insurance of R100,000 per claim (or equivalent/letter of intent).
• Tax and registrations: Tax Compliance Status (TCS) or SARS PIN; if applicable, CSD number; separate TCS for consortia or joint ventures; POPI consent where needed.
• Returnable documents: Complete all compulsory returnable forms (A–N and beyond), declarations of interest, past SCM practices, good standing, and authority to sign.
• Consortia/JV: Special resolutions and joint venture agreements; authority to sign on behalf of the consortium.
• Financial: Provide bank reference/letter; complete Form H with banking details.
• Equipment and resources: Demonstrate catering equipment and at least 50 plates, 50 knives/forks, and at least one vehicle; asset/register documentation required for functionality scoring.
• Evaluation: 80/20 price versus specific goals; functionality scoring based on hardware/resources (20), experience (30), professional registration (30).
• Clarification: Clarify any submission discrepancies; tender validity 90 days.

(Document references: 5 List of Returnable Documents.pdf; 3 Tender data; 09 Pricing Instructions; 10 Bill of Quantities)

How to Apply

• Briefing: Mandatory briefing on 18 August 2026 at Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg 1050.
• Submission deadline: 8 September 2026 at 12:00; bids to be deposited in the Nkangala DM bid box (2A Walter Sisulu Street, Middelburg 1050).
• Submission method: Official tender forms (Part A–L) or online as indicated; no fax/email submissions.
• Documents to submit: Complete compulsory returnable documents (as listed in the Returnable Documents), Form B–U where applicable, POPI consent, Tax/CI documentation, and proof of insurance.
• Pre-qualifications: Tax Compliance Status (TCS) or CSD; CIDB verification as applicable; POPI consent.
• Where to obtain documents: Official tender documents (refer to contents and returnables; attached documents).
• Additional: If bidding as a JV/consortium, include special resolutions and joint venture agreements; authority of signatory forms must be completed.

(Document references: 3 Tender data (address and deadlines); 4 Returnable Documents; 11 Scope of Work; 09 Pricing Instructions; 10 Bill of Quantities; 8 Contract Data)