APPOINTMENT OF A PROFESSIONAL EVENT MANAGEMENT COMPANY FOR THE PLANNING, PROGRAMMING, MARKETING, MANAGEMENT AND DELIVERY OF THE GARDEN TOWN AND HARVEST PARADE EVENTS ON BEHALF OF THE STELLENBOSCH MUNICIPALITY FOR A PERIOD OF ONE FINANCIAL YEAR (2026/2027 FINANCIAL YEAR)Closed

Overview

The Stellenbosch Municipality seeks to appoint a professional event management company to plan, program, market, manage and deliver the Garden Town and Harvest Parade events for a 2026/2027 financial year (one year). Bidders should be experienced in full-spectrum event management (planning, programming, marketing, onsite management and delivery) and capable of delivering municipal events within the specified year. Key criteria include compliance with local procurement rules, BBBEE and locality considerations, and the ability to work under municipal contracting standards.

Requirements

• Must be registered on the Central Supplier Database (CSD) and be tax compliant (TCS PIN or CSD number). Foreign suppliers must complete the pre-award questionnaire; where no TCS, provide CSD details. (Tender BSM 02/27)
• Compulsory Clarification Meeting: 29 July 2026 at 10:00, Planning Boardroom, NPK Building. Non-attendance = non-compliant. (Tender BSM 02/27)
• Evaluation uses a 80/20 preference: Price 80; BBBEE status level 10; Locality 10. Total 100 points. Compliance with GCC/JBCC/FIDIC/CIDB/NEC and the SCM Policy. (Tender BSM 02/27)
• Tender documentation: must be on official forms, complete, sealed, valid for 180 days after closing; hard copies available for R420 per document or free download from the website. (Tender BSM 02/27)
• Submission package: includes MBD forms (4, 6.1, 8, 9, 10), OHSA-related forms, indemnity, pricing, declaration, and contract form (MBD7). Non-completion may lead to disqualification. (Tender BSM 02/27)
• Other conditions: tender is not bound to award the lowest bid; delivery must align with one financial year; tender documents are in English. (Tender BSM 02/27)

How to Apply

• Obtain tender documents free from www.stellenbosch.gov.za or hard copies from the SCM Unit for R420 (Tender BSM 02/27). (Tender BSM 02/27)
• Attend the compulsory Clarification Meeting: 29 July 2026, 10:00, Planning Boardroom (see above). (Tender BSM 02/27)
• Submit a sealed bid clearly marked with the Tender Number to the Bid Box at Town House Complex, Plein Street, Stellenbosch, before closing time. The box is 24/7 accessible. (Tender BSM 02/27)
• Ensure submission includes all required documents and completed forms (MBD 4, 6.1, 8, 9, 10; OHSA letter; Indemnity; Pricing Schedule; Declaration; Authority to Sign). (Tender BSM 02/27)
• Closing date/time: 06 August 2026 at 12:00. Bids may be opened in Council Chambers or SCM Boardroom. (Tender BSM 02/27)
• For specifications or SCM inquiries: Joh-ne Jansen (specs) or Zenazi Nobavu (SCM). (Tender BSM 02/27)

Documents referenced: Tender BSM 02/27 and associated procurement texts.