This tender closed on 27 Jul 2026. The page stays up for reference. See open tenders from Eastern Cape - Sport Recreation Arts and Culture.
Appointment of a reputable service provider to render gardening and grounds maintenance services at the department of Sport, Recreation, Arts and Culture in eQonce for a period of thirty-six (36) months.Closed
Summary
AI-generated from the tender documents.
Overview
Appointment of a reputable service provider to render gardening and grounds maintenance services at the Department of Sport, Recreation, Arts and Culture in eQonce for 36 months. Bidders should have proven gardening/grounds maintenance capabilities, including lawns, shrubs, ponds, and parking areas, with strong OH&S, COIDA compliance, and the ability to deploy required staffing and PPE.
Requirements
- Fully completed and signed SBD 1, SBD 4, and SBD 6.1; pricing schedule completed; document originals (not photocopies) signed in ink.
- A valid COIDA Letter of Good Standing for gardening/landscape services (Department of Labour).
- Pricing must be inclusive of VAT, fixed for the contract duration; provide pricing transparency in the Pricing Schedule (no ROE claims).
- Staffing: deploy 1 Site Supervisor and 6 Gardeners; uniforms with company name visible; supervisor to liaise with project leader and submit monthly reports; unit may request replacements.
- Health and safety: comply with OH&S Act; provide PPE; maintain incident registers; follow Department procedures and safety rules.
- Additional: valid bank guarantee (for functionality scoring) and evidence of financial standing may be requested; 30-day requirement for UIF/Provident Fund proof if awarded.
- Functionality scoring (minimum 30 of 50 to proceed): demonstrated gardening experience and financial stability criteria.
For reference, see the bid file BID DOC-SCMU14-26 27-0005.pdf (pages covering these mandatory aspects).
How to Apply
- Submission deadline: 27 July 2026 at 11:00 (sealed envelope; bid number and description visible).
- Submission method: deliver to Supply Chain Management Unit, Wilton Mkwayi Building, No.5 Eales Street, King Williams Town; bid box hours are 8:00–16:30 (Mon–Thu) and 8:00–16:00 (Fri).
- Documents to submit: SBD1, SBD4, SBD6.1, Pricing Schedule, COIDA Letter of Good Standing; original ink signatures; other forms annexed if space is insufficient.
- Pre-qualifications/registrations: COIDA clearance; alignment of CSD directors (as per SBD4); pricing schedule filled (inclusive of VAT).
- Briefing: no mandatory pre-bid briefing; non-compulsory site inspection may be arranged (as per attached bid documents).
- Where to obtain documents: the attached tender file (BID DOC-SCMU14-26 27-0005.pdf).
- Validity: bids remain open for 120 days from closing date.
Appointment of a reputable service provider to render gardening and grounds maintenance services at the department of Sport, Recreation, Arts and Culture in eQonce for a period of thirty-six (36) months. Appointment of a reputable service provider to render gardening and grounds maintenance services at the department of Sport, Recreation, Arts and Culture in eQonce for a period of thirty-six (36) months. Conditions: 9. MANDATORY REQUIREMENTS • Fully completed and signed SBD 1 must be attached. • Fully completed signed SBD 4 must be attached. A false declaration will result in disqualification. Paragraph 2.3 disclosure must align with subsection 2.3.1 and directors’ information on the Central Supplier Database (CSD). • Fully completed and signed SBD 6.1 must be attached. • The pricing schedule must be fully completed. • A valid Letter of Good Standing for the Compensation for Occupational Injuries and Diseases Act (COIDA) in Gardening services/Landscape services issued by the Department of Labour.
- BID DOC-SCMU14-26 27-0005.pdf..pdf
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