Appointment of a reputable service provider to render gardening and grounds maintenance services at the department of sport, recreation, arts and culture in eQonce for a period of thirty-six (36) months.
Summary
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Overview
Appointment of a service provider to render gardening and grounds maintenance services at the Department of Sport, Recreation, Arts and Culture in eQonce for 36 months. Suitable bidders are those with proven gardening/grounds maintenance capability, able to deploy a team of seven gardeners (including one site supervisor), and possessing relevant compliance (SBD forms, COIDA/ UIF, provident fund, and a bank guarantee). Document reference: (BID DOC-GARDENING-0010.pdf).
Requirements
- Fully completed and signed SBD 1, SBD 4 (Declaration of Interest), and SBD 6.1; pricing schedule completed; pricing inclusive of VAT; not below minimum wage.
- Evidence of experience with reference letters (6+ months per client; letters on official letterhead).
- Valid COIDA letter (good standing) and UIF/Provident Fund proof; bank guarantee not below specified thresholds.
- Details of nearest office to contract site; financial status and commitments as required.
- Compliance with occupational health and safety, PPE, and health-and-safety training; staff uniforms.
- Mandatory briefing and site inspection; submission by sealed envelope; original ink signatures only (no fax/telecopy).
- Pricing must be fixed for the 36-month term; 120-day bid validity; price must be competitive under the Department’s evaluation (80/20 or 90/10 preference system).
How to Apply
- Briefing: 16 October 2026, 10:00, Wilton Mkwayi Building, 5 Eales Street, King Williams Town (Archives Boardroom) (BID DOC-GARDENING-0010.pdf).
- Closing: 30 October 2026 at 11:00; submit in a sealed envelope to Supply Chain Management Unit, Wilton Mkwayi Building, No.5 Eales Street, Buffalo Road, King Williams Town.
- Submission window for bid box: 8:00–16:30 (Mon–Thu) and 8:00–16:00 (Fri).
- Documents to submit: SBD 1, SBD 4, SBD 6.1, Pricing Schedule (BID DOC-GARDENING-0010.pdf); include bank guarantee, COIDA letter, UIF proof, Provident Fund proof; provide nearest office details and financial particulars; ensure pricing schedule reflects minimum wage and year-by-year costs.
- Document source: (BID DOC-GARDENING-0010.pdf).
Appointment of a reputable service provider to render gardening and grounds maintenance services at the department of sport, recreation, arts and culture in eQonce for a period of thirty-six (36) months. Appointment of a reputable service provider to render gardening and grounds maintenance services at the department of sport, recreation, arts and culture in eQonce for a period of thirty-six (36) months. Conditions: MANDATORY REQUIREMENTS • Fully completed and signed SBD 1 must be attached. • Fully completed signed SBD 4 must be attached. A false declaration will result in disqualification. Paragraph 2.4 disclosure must align with subsection 2.4.1 and directors’ information on the Central Supplier Database (CSD). • Fully completed and signed SBD 6.1 must be attached. • The pricing schedule must be fully completed. • Bidder must not quote below the minimum wage amount. Briefing Venue: Department of Sport Recreation Arts and Culture, at the Wilton Mkwayi Building, No.5 Eales Street, K
- BID DOC-GARDENING-0010.pdf..pdf
- BID DOC-GARDENING-0010.pdf
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