APPOINTMENT OF A SERIVCE PROVIDER FOR CATERING, SOUND SYSTEM, AUDIO-VISUAL AND TRANSPORT SERVICES FOR AN OUTREACH PROGRAMME IN THE NORTERN REGION WITHIN THE CITY OF MBOMBELAClosed

Overview

APPOINTMENT OF A SERVICE PROVIDER TO RENDER CATERING, SOUND SYSTEM, AUDIO-VISUAL AND TRANSPORT SERVICES FOR AN OUTREACH PROGRAMME IN THE NORTHERN REGION WITHIN THE CITY OF MBOMBELA. This RFQ seeks a experienced service provider to cover catering, stage/sound, AV and transport for the Chief Whip’s Outreach Programme (Class of 2026 Exam Prayer) at e-Nkambeni Community Hall, Mbombela. Closing date: 25 September 2026 at 11:00. Submit in the official tender box at 1 Nel Street, Mbombela Civic Centre. Local preference applies to Northern Region bidders.

Requirements

• Valid Tax Compliance Status (TCS/PIN) and SARS e-Filing access; CSD full report (not older than 30 days).
• Company registration documents; IDs for directors; proof of municipal rates/taxes for company and all active directors; lease or tribal-residence proofs if applicable.
• BBBEE: certified B-BBEE certificate or sworn affidavit for EMEs/QSEs; consolidated scorecard for JV/consortia.
• Experience: evidence of catering for 100+ people (appointment letters/POs + references); CV and relevant qualifications for a dedicated Project/Culinary Leader (min 3 years food handling/prep; relevant certificate).
• Food safety: Certificate of Acceptability (CoA) for basic hygiene.
• Insurance: public liability insurance (minimum cover as required by project) from a registered insurer.
• COIDA: if applicable, COIDA certificate.
• Municipal compliance: no more than 3 months in arrears for business and directors; compliance with CSD/address checks.
• Compliance/ethics: no state service affiliation for bidders; disclosure of potential conflicts; adherence to preventing fraud/bid defaulters.
• Note: Preference follows 80/20 price with 20 for specific goals; local Mbombela (Northern Region) enterprises may earn additional points (detailed in MBD forms; see attached document).

How to Apply

• Deadline: 25 September 2026, 11:00.
• Submit to: tender box, 1 Nel Street, Mbombela Civic Centre, Mbombela 1200 (Next to main entrance).
• Documents to submit (where applicable): completed MBD forms, pricing schedules, Tax Clearance, CSD Full Report, CoA/BBBEE docs, corporate registrations, project leader CV, proof of municipal rates/taxes, lease or tribal authority proof, IDs of directors, and any other mandatory returnables listed in the bid documents. (COM120/2026; see attached bid book for full list and formats).
• Download documents from: City website tenders/notices page and National Treasury e-Tender Portal (COM120/2026) (see COM120 CATERING FOR 2026 EXAM PRAYER AT NORTHERN REGION - NKAMBENI.pdf).
• Briefing: none required (Special Conditions note).
• Questions: directed to the contacts in the tender document.