APPOINTMENT OF A SERVICE PROVIDER FOR A TWO-DAY CONFERENCING VENUE PACKAGE AND NETWORKING SESSION FOR THE MHSC TRIPERTITE SUMMIT TO BE HELD IN GAUTENG ON THE 17 - 18 SEPTEMBER 2026.Closed

Overview

Appointment of a service provider to deliver a two-day conferencing venue package and networking session for the MHSC Tripertite Summit in Gauteng (17–18 September 2026), including a full hybrid conference for 1500 delegates and a networking dinner for about 1300 attendees. Bidders should have proven expertise in events management, venue procurement, hybrid AV, catering, and health and safety compliance, with relevant PFMA-aligned processes and certifications.

Requirements

• Demonstrated experience in events management and venue bookings; provide a company profile and at least five years’ experience plus reference letters.
• Ability to secure and operate a main conference venue for 1500 classroom-style delegates, six breakaway rooms (day 1), a dedicated operations room, and an on-site exhibition space for 20 stands.
• Deliver a Day 1 networking dinner for ~1300 attendees at a separate venue on premises, with appropriate décor, catering, and AV support.
• Complete hybrid AV setup with MS Teams integration, dedicated network line, power backup, and on-site safety provisions (safety officer, ambulance/medic).
• Compliance with accessibility, health, safety, and regulatory standards; provide COA for venue and caterer where applicable; emergency exits and fire safety measures clearly visible.
• Site inspection (including meal tasting) as part of evaluation; adherence to PFMA, POPIA, OH&S requirements; and valid CSD/Tax compliance documentation.
• Pricing and specific-goals criteria, with reference letters and BBBEE considerations as applicable.

How to Apply

• Deadline and intermediate deadlines: submissions due by 30 June 2026 at 11:00; questions due by 23 June 2026; non-compulsory briefing 12 June 2026 at 09:00 (via Microsoft Teams).
• Submission method: bids must be deposited in the MHSC tender box at The Tender Box, B7 Maple Place, 145 Western Service Road, Woodmead, Sandton 2080; late bids will not be accepted.
• Documents to complete and submit: fully completed SBD 1, SBD 4, SBD 3 pricing schedule, SBD 6.1 (specific goals), and, if applicable, SBD 7 (contract form). Provide a USB copy of the full bid; submit one original + two hard copies (and pricing separately on hard copy). (MHSC_008_2026-2027.pdf..pdf)
• Required registrations or pre-qualifications: Central Supplier Database (CSD) registration and proof; SARS Tax Compliance Status (PIN or CSD number); where applicable, separate TCS certificates for consortium members. POSITIVE POPIA/OHS compliance as part of bid.
• Briefing session details: non-compulsory online briefing on 12 June 2026 at 09:00 (Teams link provided in the tender doc).
• Where to obtain bid documents: MHSC website and National Treasury eTender portal. (MHSC_008_2026-2027.pdf..pdf)
• Contacts for queries: tenders@mhsc.org.za; SCM Office, 011-656-1797.