APPOINTMENT OF A SERVICE PROVIDER FOR COMPANY SECRETARIAL SERVICES FOR A PERIOD OF 11 MONTHS EHCCOSEC/09/2026Closed

Overview

The RFQ seeks to appoint a service provider to deliver Company Secretarial Services for 11 months to the Ekurhuleni Housing Company. Bidders should be suitably qualified in governance and secretarial practice (ICSA SA qualification) with at least 5 years of relevant experience, capable of supporting the Board, its Committees and Management Committee, and ensuring MOI/legislation compliance.

Requirements

• Mandatory disqualifying criteria:
  • Project methodology plan
  • Minimum 5 contactable reference letters for similar services
  • Project team with at least 5 years’ company secretarial experience
  • Relevant ICSA qualification
  • Completed and signed submission register and MBD forms
• Administrative/compliance documents:
  • Certified Director’s ID (≤3 months old)
  • CIPC registration, up-to-date municipal accounts, lease if lessee
  • Pricing on letterhead, BBBEE affidavit, Bank letter (≤3 months)
  • Tax Pin, CSD report
• Scope of work:
  • Governance and legal compliance; meeting administration; board/committee support; stakeholder engagement
• Evaluation framework:
  • 80/20 PPPFA: 80 points for price, 20 for specific goals
  • Specific goals include HDI, Woman, Disability, Youth, and Within Ekurhuleni points (Table 1)
• Fees/payments:
  • Fixed monthly fee for 11 months; VAT inclusive; payments per SLA

How to Apply

• Submission deadline/time: 29 September 2026 at 11:00 (see eRFQ -COSEC -2026.pdf)
• Submission method: Hand-delivered to EHC head office in a sealed red tender box, RFQ code EHCSEC/09/2026
• Documents to submit:
  • Completed MBD6.1 form (specific goals) and MBD4 (Declaration of Interest) (see MBD 6.1 IN TERMS OF PPR2022 Specific goal.pdf; MBD4-DECLARATION-OF-INTEREST.pdf)
  • Certified ID, CIPC, municipal accounts, lease (if applicable), pricing, BBBEE, bank letter, Tax Pin, CSD
• Pre-qualifications/registrations: CSD report; tax pin; BBBEE
• Where to obtain bid documents: RFQ documents and related forms attached to this tender; SCM enquiries to dollyp@ehco.org.za, patriciam@ehco.org.za, thozamad@ehco.org.za (see documents)