APPOINTMENT OF A SERVICE PROVIDER FOR GUARDING SERVICE FOR GQEBERHA REGIONAL OFFICE FOR A PERIOD OF 24 MONTHS.

Overview

Appointment of a service provider to deliver guarding services at the dtic Gqeberha Regional Office for a 24-month period. This invitation targets security providers with PSIRA registration, COIDA compliance, and the capacity to staff a Grade C guard for 10 hours daily, plus related access control, patrols, and incident reporting at the Gqeberha office (ANNEXURE B FINALISED TOR GQEBERHA GUARDING.pdf).

• Eligible bidders: security service providers with the required regulatory registrations, and ability to meet the stated deliverables and policy requirements.

Requirements

• Minimum 5 years’ relevant guarding experience (11.3.1).
• Provide one or more referral letters, dated within the last 7 years (11.3.2).
• List at least 5 PSIRA-registered guards, with names and PSIRA numbers (11.3.3).
• Proof of valid PSIRA registration for the service provider (11.3.4).
• Proof of COIDA registration (11.3.5).
• Implementation plan detailing guard routines, deployment, supervision, site inspections, incident investigations, and reporting formats (11.3.6).
• Compliance with Basic Conditions of Employment Act, Private Security Industry Regulation Act, Criminal Procedure Act, Control of Access to Public Premises and Vehicles Act, Occupational Health and Safety Act, MISS and MPSS (6.1.3).
• Sign Service Level Agreement; vetting and internal screening; adherence to relevant policies; insurance (minimum R500,000 third‑party/public liability) (4.1–4.9).
• On-site uniforms, identification, and PSIRA cards; access control, patrols, incident reporting, and emergency procedures (3.8–3.16).
• Provisions on payment, liability, and contract terms (8.3–8.4; 13.1–13.2). (All above references pertain to ANNEXURE B FINALISED TOR GQEBERHA GUARDING.pdf)

How to Apply

• Submission deadline: 31 October 2026, 16:00. Electronic submission accepted (SBD1).
• Submit to: MPhalane@thedtic.gov.za (SBD1).
• Documents to submit (as applicable):
  • Completed RFQ pricing schedule (Annexure A) (ANNEXURE B FINALISED TOR GQEBERHA GUARDING.pdf).
  • SBD forms (SBD1, SBD4, SBD6.1) and pricing; tax/tax clearance or SARS PIN (SBD1; SBD4).
  • CSD number or SARS Tax Compliance Status (SCS PIN) as required (SBD4, SBD1).
  • Evidence of B-BBEE status (SBD1/SBD6.1).
• Evaluation: two-phase (mandatory compliance; price and BBBEE) with 80/20 or 90/10 preference rules; specific goals include HDI, Local Procurement, SMMEs, BBBEE (SBD6.1).
• Briefing: not specified in documents; submit as per RFQ channels (SBD1).
• Documents to obtain: bid documents via the ETenders portal; pricing annexes included in Annexure B (Pricing Schedule) (ANNEXURE B...).