APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY OF A SECURE ONLINE PAYMENT SOLUTION FOR PAYMENT OF SALARIES FOR A PERIOD OF THREE (3) YEARSClosed

Overview

Appointment of a service provider for a secure online salary payment solution for a 3-year period. Bidders should be providers of online payroll/payment solutions, fintech/payments processors, and integrators capable of PCI DSS compliance, MFA, and payroll-system integration (notably with SAGE 300 People). Requirements include RSA tax/compliance status, BBBEE considerations, and local (South African) eligibility.

Requirements

• Online payment solution must support same-day payments, MFA, and PCI DSS compliance (provide AOC/ROC/SAQ as applicable) and demonstrate integration with SAGE 300 People.
• Provide three client reference letters (within past five years) verifying similar service delivery.
• Submit all required bid forms: SBD 1, SBD 3 (Pricing Schedule), SBD 4, SBD 6.1 (BBBEE), SBD 7; attach active BBBEE certificate or sworn affidavit.
• Tax and supplier registrations: Tax Compliance Status PIN (SARS), or CSD number if no PIN; CSD/SARS documentation per requirements; VAT details if applicable.
• Compliance with the State’s conditions: no state-employed directors; no fronting; SA citizenship/work permits as applicable.
• Evidence of PCI DSS compliance and ability to integrate with required systems; confirmation letter that the proposed solution meets mandatory capabilities.
• Pricing must be firm and cover all costs; bid validity is 120 days; delivery/implementation schedule to be specified.

How to Apply

• Submission deadline and method: bids due 12 October 2026, 11:00, via the e-Tender Portal (e-submission) (see RFQ pack).
• Documents to complete and submit: official bid forms (SBD 1, SBD 3, SBD 4, SBD 6.1, SBD 7) and the Pricing Schedule; BBBEE documentation; three reference letters; PCI/DSS evidence; CSD/SARS registrations (see attached pack).
• Required registrations or pre-qualifications: SARS TCS PIN or CSD number; VAT registration if applicable.
• Briefing session: details not explicitly stated in the text; physical briefing address listed in metadata: 67 Koranna Avenue, Doringkloof, Centurion, Pretoria 0157 (see attachment).
• Where to obtain bid documents: Final BMA Quote Pack 2026 RFQ00168.pdf (see attached).
• Additional notes: bids are evaluated on administrative/mandatory compliance, with specifics including SBD forms, PCI DSS evidence, and client references (as per the attached pricing/evaluation documents).