WRC 004-2026/27: APPOINTMENT OF A SERVICE PROVIDER FOR THE FOR THE DEVELOPMENT, SUPPORT AND MAINTENANCE OF THE ELECTRONIC DOCUMENT MANAGEMENT SYTEMS (EDMS) IMPLEMENTATION INCLUDING FILE SERVER MIGRATION TO CLOUD SERVICE FOR A PERIOD OF 36 MONTHSClosed

Overview

The Water Research Commission invites bids for the development, support and maintenance of an Electronic Document Management System (EDMS) implementation, including file server migration to a cloud service, for 36 months. Bidders should be ICT service providers with EDMS/SharePoint design, deployment and cloud migration experience, preferably with Microsoft 365/E3 and Azure, and a proven team of senior experts (developers, migration specialists, project management). WRC requires strong governance, security and compliance capabilities and will assess bidders under PPPFA 80/20 and B-BBEE rules. Key qualifications include tax compliance, COIDA coverage and having a CSD/TCS where applicable.

Requirements

• Proven EDMS/SharePoint design, deployment and cloud migration experience to Azure.
• Ability to assemble a senior multidisciplinary team (developers, migration specialists, project manager).
• Compliance with PPPFA and B-BBEE: submit B-BBEE certificate or sworn affidavit; annexes for consortia as applicable.
• Tax compliance: provide SARS PIN/TCS via e-Filing; each consortium party to provide separate TCS; if no TCS, provide CSD number.
• COIDA coverage for all employees; security clearances if required by WRC/NIA.
• Deliverables are owned by WRC; confidential handling of information and data protection obligations.

How to Apply

• Questions must be submitted in writing by 25 July 2026 11:00; closing date 30 July 2026 11:00.
• Submit online via the National Treasury eTender Portal; no physical submissions. (see TENDER DOCUMENT WRC-004-2026/27 - EDMS.pdf; Addendum 01 issued 24 June 2026).
• Submit official bid forms (SBD1, SBD7) and pricing schedule; include B-BBEE certificate and tax compliance documentation; ensure TCS/CSD where applicable.
• Pre-qualification/registrations: Tax PIN/TCS via SARS; CSD registration; security clearances if required.
• Briefing session: 30 June 2026 at 11:00, virtual; request link by email to tenders@wrc.org.za and lawrencec@wrc.org.za.
• Bid documents: available in the RFP (EDMS) through etenders portal; Addenda may modify briefing details.