APPOINTMENT OF A SERVICE PROVIDER FOR THE PRINTING & DISTRIBUTION OF INFORMATION UNDER EMBARGOClosed

Overview

The National Treasury seeks to appoint a service provider for the printing and distribution of embargoed information for a 3-year term, with a Cape Town printing plant and strict security requirements. Bidders should be experienced printing companies capable of high‑quality printing, finishing, labeling, packaging, and secure delivery to Parliament (120 Plein Street).

Requirements

• SSA security screening for bidder and staff; ongoing audits.
• Infrastructure: main fully equipped printing premises in Cape Town with a DTP section; space for NT personnel (up to 5 editors, plus security/audit staff) during embargo periods; on-site equipment for printing, folding, binding, laminating, packaging; backup power; dedicated production team.
• ICT/Security: up-to-date antivirus software; strict handling of embargo content.
• Capabilities: high‑quality printing, finishing, packaging, labeling, delivery to Parliament; ability to handle diverse formats (books, guides, posters) under tight deadlines.
• Qualifications: verifiable references; skills in editing, desktop publishing (Adobe), project management, and time management.
• Minimum criteria: SSA security clearance; compliance with OH&S and building regulations; on-site Cape Town printing capability; ability to operate within security-restricted areas during embargo periods.
• Mandatory and returnable documents (SBDs, CSD, CIPC, tax clearance, JV if applicable) and minimum 60% functionality threshold (Table 1/Section A).

(Source: NT009-2026 Special Conditions of Contract and Terms of Reference, Annex C pricing; SBDs as applicable.)

How to Apply

• Submission: online via the e-Tender Portal (NT009-2026). Closing 21 August 2026 at 11:00; bid validity 90 days.
• Briefing: non‑compulsory briefing on 6 August 2026 (Microsoft Teams), 10:00–11:00.
• Documents to complete/submit:
  • Annexure C – Pricing Schedule (Annexure C)
  • SBD 3.3 Pricing Schedule
  • SBD 1 Invitation Form
  • SBD 4 Declaration of Interest
  • SBD 6.1 Preference Points Claim Form
  • Full CSD report (joint ventures if applicable)
  • CIPC documents
  • Tax Clearance Certificate or SARS PIN
  • Signed teaming agreement if applicable
  • Proof of operational footprint within 50 km of Parliament (Cape Town CBD)
  • Evidence of minimum 60% functionality in evaluation
  • Security screening clearance and related compliance
• Access and delivery: print runs to Parliament (delivery to 120 Plein Street); emphasis on security, embargo compliance, and rigid delivery windows.
• Where to obtain bid documents: documents include NT009-2026 Terms of Reference, Special Conditions of Contract, and Annexes (see attached PDFs: Special Conditions, Terms of Reference, Annex C – Pricing Schedule, SBDs).

(Refer to NT009-2026 Special Conditions of Contract and Terms of Reference; Annex C pricing; SBD forms. Also note the need for site footprint proof, CSD/CIPC, and security requirements.)