APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF 12 MONTH LICENSE FOR SAGE VIP PREMIER PAYROLL AND HUMAN RESOURCES

Overview

Procurement of a 12-month Sage VIP Premier Payroll and Human Resources software license renewal; suitable for software vendors and payroll/HCM solution providers with Sage VIP expertise and IT/software licensing capabilities.

Requirements

• Registered on CWDM Supplier Database and Central Supplier Database (CSD).
• Tax compliance: provide Tax Compliance Pin and Tax Clearance; ensure tax matters are in order.
• B-BBEE: submit original/certified B-BBEE certificate or sworn affidavit (EME/QSE rules apply); consolidated certificates for JV.
• Complete bidding documents in BLACK ink; avoid corrections with correction fluid; return the full original document.
• Authorized signatory: attach board/partner/resolution authorising signing.
• If applicable, provide CIDB registration number; be prepared for verification.
• Attendance at site/information meetings if compulsory; ensure all partners in JV attend.
• Complete MBD1 and relevant MBD forms (e.g., MBD6.1) and related documents; comply with PPPFA and local locality goals where applicable.
• VAT/invoicing: show VAT on invoices; SARS VAT registration if contract value exceeds thresholds; VAT compliance for larger values.

How to Apply

• Deadline: Closing at 11:00 on 11 November 2026 (Q2026 040 DOC.pdf..pdf).
• Submission: Duly completed quotation documents sealed in an envelope and placed in the official tender box at 29 Du Toit Street, Stellenbosch (Briefing address: 29 Du Toit Street, Stellenbosch) (Q2026 040 DOC.pdf..pdf).
• Documents to submit: Formal written price quotation, MBD forms (e.g., MBD1, MBD4B, MBD6.1), Form of Offer, Tax/Compliance docs, CIDB if applicable, and any required schedules.
• Registrations: CWDM Supplier Database and CSD; Tax Clearance Pin (and SARS Tax/VAT status where relevant).
• Briefing/session: briefing at 29 Du Toit Street; attendance may be mandatory depending on SCC; details in tender docs (Q2026 040 DOC.pdf..pdf).
• Documents to obtain: Quotation documents free on www.capewinelands.gov.za or https://etenders.treasury.gov.za; hard copies from CWDM SCM Unit.
• Contact: Abdul Gabier for procedural enquiries (086 126 5263).

Note: The information above references the attached Q2026/040 DOC.pdf..pdf document for briefing, submission, and document requirements.