APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF TERRAIN MAINTENANCE AND GARDENING SERVICES FOR A PERIOD OF THREE (3) YEARS AT TIMBADOLA SAWMILL.Closed

Overview

Procurement of a service provider to deliver terrain maintenance and gardening services for Timbadola Sawmill for a period of three years. Suitable for firms with landscaping/grounds maintenance capabilities, experienced in multi-year site contracts, and able to comply with SA public‑procurement requirements (CSD, tax clearance, B-BBEE, etc.). The contract references NEC4 Term Service Contract as the intended form (Draft NEC4 TSC Terrain Maintenance.pdf).

Requirements

• Submit bids on official forms (SBD 1, SBD 3.1 Pricing Schedule, SBD 4, SBD 6.1) with authorized signatures (checklist in the RFB).
• Register on the Central Supplier Database (CSD); provide CSD number or TCS/PIN per SARS requirements; B-BBEE certificate or sworn affidavit.
• Tax clearance status or PIN; separate proofs for consortium/Joint Venture members; total bid must be VAT inclusive.
• Mandatory briefing attendance; failure to attend leads to disqualification (RFB016/2026).
• Compliance with PPPFA, GCC, and any applicable special conditions; National Treasury CSD rules apply (RFB016/2026).
• Security clearances for staff as required; non-disclosure and confidentiality obligations; insurance and COIDA coverage.
• If subcontracting, signed agreements with subcontractors must be attached; performance and safety obligations per NEC4 data.
• Contracts may follow NEC4 TSC Option A with associated data; timelines, progression meetings, early warning, and audit elements apply (Draft NEC4 TSC Terrain Maintenance.pdf).

How to Apply

• Bid deadline: 16 October 2026 at 12:00; bids must be hand-delivered/couriered to SAFCOL Nelspruit Office, Absa Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela (RFB016/2026). Compulsory briefing 2 October 2026, 11:00–12:30, via Microsoft Teams (link provided in the RFB).
• Questions deadline: 9 October 2026 at 12:00.
• Documents to submit: Original bid and copies; SBD 1, SBD 3.1, SBD 4, SBD 6.1; CSD/SARS/B-BBEE evidence; proof of tax compliance; Central Supplier Database registration; SANAS/SCC where applicable. (Checklist and forms are in the RFB; see RFB016/2026.pdf).
• Pricing: Complete the SBD 3.1 Pricing Schedule; VAT inclusive; indicate if rates are firm for the full contract period; provide cost breakdown and any price adjustments basis (Costing Guide template attached) (Costing_Guide_3_Years_contract.xlsx).
• Where documents are sourced: RFB016/2026 terrain maintenance PDF and attached NEC4 Terrain Maintenance draft; reference annexes and pricing templates via etenders.gov.za.

Documents referenced: RFB016.2026 - TERRAIN MAINTANANCE.pdf; Draft NEC4 TSC Terrain Maintenance.pdf; Reference Template Annexure 1 Terrain Maintenance.docx; Costing Guide - 3 Years contract - blank.xlsx.