APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISIONING OF AN AUDIT MANAGEMENT SOFTWARE “AUDIT TOOL” FOR INTERNAL AUDIT.Closed

Overview

Appointment of a service provider for provisioning of an audit management software “Audit Tool” for internal audit. Bidders with proven experience in enterprise audit software, data analytics, AI integration, and information-security conscious audit workflows should consider bidding.

Key context: SAFCOL issues the RFB017/2026; compulsory briefing on 07 Oct 2026; closing 20 Oct 2026 12:00. See attached documents for full requirements (RFB017.2026 - AUDIT TOOL.pdf..pdf).

Requirements

• Compliance with PPPFA 2022 and 80/20 preference system; BBBEE documentation required (certificate or sworn affidavit).
• Mandatory registrations: Central Supplier Database (CSD) and tax compliance (PIN/TCS). Each consortium member must provide separate proof.
• Bid documents: submit original signed bid on official forms (SBD1, SBD3.1, SBD4, SBD6.1) and bind all annexures; no retyping.
• Security and confidentiality: security clearances for personnel as required; non-disclosure agreement; data protection compliance.
• Insurance/liability: Professional Indemnity up to R15,000,000; Data Protection–Investigation and Fines limits up to R25,000,000; general contractual obligations per NEC4 framework.
• Contract framework: NEC4 Term Service Short Contract (TSSC4) with 24-month service period; uptime requirement and maintenance terms; arbitration by ICE-SA; formal contract data in Part C.

(Key terms drawn from the attached NEC4 draft and RFB documents: Draft TSSC4 Audit Tool.pdf..pdf; RFB017/2026 - AUDIT TOOL.pdf)

How to Apply

• Briefing: compulsory session on 07 Oct 2026, 11:00–12:30 via Microsoft Teams (link provided in tender); failure to attend leads to disqualification (RFB017.2026 - AUDIT TOOL.pdf).
• Submission: hand deliver/courier bids to SAFCOL Nelspruit Office, Absa Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela; bid box generally open 08:00–16:30, weekdays (RFB017.2026 - AUDIT TOOL.pdf).
• Deadline: submissions by 20 Oct 2026, 12:00; late bids not accepted (RFB017.2026 - AUDIT TOOL.pdf).
• Questions: deadline for enquiries 14 Oct 2026, 12:00 (RFB017.2026 - AUDIT TOOL.pdf).
• Documents to submit: SBD1, SBD3.1 (Pricing Schedule), SBD4, SBD6.1; CSD/TCS proof; BBBEE documentation; CIPC/company docs; bind originals; price schedule per SBD3.1 (two-part price list; Part 1/Part 2) (RFB017.2026 - AUDIT TOOL.pdf).
• Obtain bid documents: no charge; use official forms; if a consortium, provide signed joint-venture/consortium agreements (RFB017.2026 - AUDIT TOOL.pdf).

Background references: scope of work emphasizes an audit tool with offline capability, data analytics/AI integration, end-to-end audit lifecycle support, and secure access controls (Draft TSSC4 Audit Tool.pdf..pdf; Part C3 Scope of Work). Annexure templates for references are also provided (Reference Template_ Annexure 1 Audit tool .docx..docx).